Administrative Assistant

🔥 5 hours ago

🦌 Connecticut, Florida, +12 more states – Remote

🦌 Connecticut – Remote 🐊 Florida – Remote 🌪️ Kansas – Remote 🐎 Kentucky – Remote 🏖️ New Jersey – Remote 🗽 New York – Remote 🌲 North Carolina – Remote 🏈 Ohio – Remote 🦀 Maryland – Remote 🍂 Massachusetts – Remote 🚗 Michigan – Remote 🔔 Pennsylvania – Remote 🌴 South Carolina – Remote 🤠 Texas – Remote

💵 $45k - $50k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Rivian

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 2009

💼 Consulting

📦 Logistics

🚘 Automotive

Consulting • Logistics • Automotive

Rivian is a company dedicated to creating sustainable, adventurous futures by developing electric vehicles designed to keep the world adventurous forever. With a mission that focuses on combating the carbonization of the atmosphere, Rivian fosters a culture driven by purpose. They offer opportunities for students and professionals to develop as bold leaders and adventurous thinkers, contributing to a sustainable future. Rivian emphasizes the importance of diversity in tackling challenges and believes in the long-term strength of their organizational culture as a competitive advantage. They engage with the community through their production and innovation efforts to define a more sustainable manner of transportation.

📋 Description

• Proactively manage and complete tasks for the CEO and COO on daily, weekly, monthly, and quarterly bases • Manage CEO and COO calendars, internal and external meetings, domestic travel, and protected time for priority initiatives • Plan company-wide meetings and ad hoc travel requests • Prepare and edit executive documents, presentations, and reports • Coordinate meetings, prepare agendas, take detailed notes, communicate decisions and action items, and follow up with stakeholders • Screen and prioritize requests, calls, and communications; draft executive responses • Assist with executive expense tracking and reimbursements • Track conference strategy for leadership and growth efforts • Plan, execute, and track COO- and CEO-led special projects • Oversee timelines, deliverables, commitments, stakeholder coordination, accountability, and deadlines • Maintain confidentiality of sensitive clinical, People Operations, and business information • Support data integrity and administration in Google, Salesforce, and Monday.com • Manage employee milestone gifting • Execute logistics for in-person and virtual events and assist with client engagement activities • Serve as a primary external contact and provide high-level customer service • Perform other related duties assigned by the CEO or COO

🎯 Requirements

• Required Education Level: Bachelor's Degree • Minimum 2 years of experience in administrative support or customer service • Experience managing technical and confidential tasks • Excellent written and verbal communication skills • Comfortable supporting C-Suite members in a virtual setting • Problem-solving and time management skills • Highly organized with the ability to manage competing priorities • Proficient with a diverse range of technology platforms and systems; Google Suite required, with Monday.com, Salesforce, and EHR/EMR platforms when applicable • Expert computer skills and technical aptitude required • Applicants must be authorized to work in the United States; work visa sponsorship is unavailable • Employment is contingent upon successful completion of a background check • Primary residence must be in an approved state

🏖️ Benefits

• 3 weeks of front-loaded PTO + Milestone Increases • Annual office closure (Dec 25–Jan 1) + 7 additional paid holidays • Annual Impact Days for volunteering or professional development • Annual Flexible Benefit Reimbursement • Medical, dental, and vision insurance — with EAP and additional wellness programs • Free and Insurance-Based Mental Health Care Options • Voluntary benefits, HSA, DCA, FSA (based on plan), transit & parking options • 401(k) with employer match • Referral bonus potential • Bereavement leave (including pet bereavement) • Tenure Acknowledgments