Bilingual Executive & Administrative Assistant

Job not on LinkedIn

🔥 0 minutes ago

⛰️ Colorado – Remote

⛰️ Colorado – Remote

💵 $800 - $1k / month

⏱ Part Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 2%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Teamficient

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

📦 Logistics

📣 Marketing

✈️ Travel

Logistics • Marketing • Travel

Teamficient is a woman- and minority-owned company that provides managed remote-office solutions and dedicated virtual assistants to businesses. They supply trained, bilingual remote professionals and managed teams with US-based account managers, offering services such as administrative support, customer support, bookkeeping, technical support, and specialty support for driving schools and healthcare practices (including EHR support, patient scheduling, prescription coordination, and HIPAA/privacy training). Teamficient operates managed remote call centers, emphasizes training and security, and offers month-to-month engagements to help businesses scale and offload routine tasks.

📋 Description

• Manage primary business communication channels, including inbound emails, calls, and inquiries, in English and Spanish • Set up and operate dedicated VoIP lines using Zoom Phone for client text messages and voice calls • Communicate with diverse client groups using customized pricing structures and regional rates • Coordinate client appointments, follow-ups, and calendar schedules using Google Calendar and integrated web platforms • Set up daily workflows and maintain organized records within web-backed operational tools • Collaborate with internal technical leads to implement intake and workflow automations • Provide executive personal scheduling support, including flight bookings, medical appointments, and family extracurricular itineraries • Manage social media and professional networking activities, including LinkedIn updates and client engagement • Serve as the primary point of contact for calls, messages, and emails while managing operational logistics and personal executive support tasks

🎯 Requirements

• 2+ years of professional experience in an Executive Assistant, Administrative Assistant, or Virtual Assistant role • Native or near-native bilingual fluency in English and Spanish, written and verbal • Hands-on experience with Google Calendar, Zoom Phone or similar VoIP systems, and web-based scheduling platforms • Strong organizational skills • Ability to handle confidential business logistics and personal administrative tasks • Comfortable working during Mountain Standard Time (MST) business hours • Dedicated home office • Prior experience supporting allied health practices, wellness clinics, or physical therapy businesses • Basic experience managing LinkedIn profiles and business social media presence • Familiarity with Squarespace booking tools or basic client CRM software • Experience collaborating with IT/Automation teams to implement workflow optimizations

🏖️ Benefits

• Fully remote culture designed for autonomy, operational reliability, and trust • Collaborate with passionate business owners while building an international career • Multicultural team and global collaboration across time zones • Professional growth in executive support and operations