Administrative Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $22 - $24 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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The START Center for Cancer Research

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🏥 Healthcare

💊 Pharmaceuticals

🧬 Biotechnology

Healthcare • Pharmaceuticals • Biotechnology

The START Center for Cancer Research is a global clinical research organization focused on early-phase oncology trials and advancing cancer therapies. START operates large, world-class research facilities across the United States and Europe and runs programs (such as the START Hope Hub) to help patients and families find, understand, and enroll in clinical trials. START serves patients, referring physicians, hospitals and oncology practices, and pharmaceutical partners, emphasizing broad access to clinical trials and translational cancer research.

📋 Description

• Provide administrative and operational support to the Pre-Award and Study Activation teams • Coordinate scheduling, calendar management, meeting logistics, client communications, and data tracking • Schedule, reschedule, and cancel meetings related to study acquisition, feasibility, protocol review, site selection, startup, and study activation • Coordinate sponsor, investigator, protocol review, study planning, and internal operational meetings • Manage meeting invitations, agendas, attendance tracking, reminders, and follow-up communications • Coordinate meeting logistics across multiple time zones and departments • Maintain calendars for leadership and operational teams • Monitor staff availability, coordinate resources, resolve scheduling conflicts, and optimize meeting schedules • Serve as a point of contact for sponsors, CROs, investigators, and site personnel • Respond to requests and route communications to appropriate team members • Track study opportunities, feasibility activities, protocol reviews, site selection milestones, startup activities, action items, deliverables, and deadlines • Enter, update, and maintain study information in HubSpot, Jira, and other systems • Maintain records of meetings, communications, action items, and project status updates • Generate reports, dashboards, and tracking documents for leadership review • Prepare meeting materials, presentations, agendas, and supporting documentation • Assist with document routing, electronic signatures, and organizational recordkeeping • Monitor shared inboxes and distribute inquiries • Support process improvements, onboarding activities, and new team members • Provide backup administrative support across Study Acquisition and Study Activation functions

🎯 Requirements

• High school diploma or equivalent required • Associate degree in Business Administration, Healthcare Administration, or related field preferred • Minimum 2 years of experience in an administrative, coordinator, executive assistant, or customer service role • Experience managing complex calendars and scheduling meetings across multiple stakeholders • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams • Experience using CRM, project management, or workflow systems such as HubSpot, Jira, Salesforce, or similar platforms • Strong organizational and time management skills • Excellent written and verbal communication skills • Ability to manage multiple priorities and deadlines in a fast-paced environment • Strong customer service and relationship management skills • High attention to detail and accuracy • Ability to maintain confidentiality and handle sensitive information professionally • Strong problem-solving and conflict resolution skills • Ability to work independently while collaborating effectively with cross-functional teams • Experience in clinical research, healthcare, pharmaceutical, biotechnology, or professional services environments preferred • Familiarity with study startup, feasibility, site selection, or project coordination processes preferred • Experience preparing operational reports and performance metrics preferred

🏖️ Benefits

• Medical, dental, and vision insurance • 401(k) plan with employer matching • Life and disability insurance • Health savings and flexible spending accounts • Paid time off • Flexible schedule • Remote work choices • Collaborative, creative environment • Opportunities to learn and grow with the company