Interim Payroll & Benefits Supervisor/Manager

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $100k - $125k / year

⏰ Full Time

🟠 Senior

🔴 Lead

🧾 Payroll

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Thrive Market

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2013

🛍️ eCommerce

🍽️ Food & Beverage

👥 B2C

💰 $20M Convertible Note - Thrive Market on 2019-10

eCommerce • Food & Beverage • B2C

Thrive Market is a membership-based online retailer that offers discounted, health- and sustainability-focused groceries, pantry staples, personal care, supplements, baby and pet products, and household essentials. The service personalizes product selection to customers' dietary needs and preferences (e. g. , organic, gluten-free, high-protein, low-sugar), emphasizes strict product standards (non-GMO, no artificial flavors/colors, no synthetic preservatives, etc. ), and provides scheduled delivery and repeat-order capabilities. Thrive Market also runs a social-impact component—sponsoring one-year memberships for people in need, accepting SNAP EBT, and donating healthy groceries and disaster relief funds.

📋 Description

• Supervise and coach the Payroll Coordinator; set priorities and ensure coverage around payroll deadlines • Own payroll accuracy and approval across East and West Coast employee populations, including inputs, calculations, approvals, variance review and reporting • Process HQ payroll and run regular, off-cycle, adjustment and final-pay cycles end to end when needed • Maintain payroll tax and regulatory compliance and communicate changes to HR, Finance and managers • Operate and improve payroll controls and reconciliations; maintain audit evidence for SOX/ICFR and external audits • Prepare recurring and ad hoc payroll reporting for HR, Accounting/Finance and leadership • Partner with Accounting on internal and external audits • Lead year-end readiness, reconciliations, tax filings, W-2 processing and calendar-year close-out • Partner with Finance on payroll funding, tax remittances, journal entries and general-ledger reconciliations • Manage ADP, DailyPay and other payroll vendors, including issue resolution and local payroll escalations • Define a scalable payroll and benefits operating model and roadmap; establish quality metrics, reduce repeat errors, standardize, automate and cross-train processes • Document procedures and calendars and deliver knowledge-transfer handoff at engagement end • Administer benefits enrollments, eligibility and life events across medical, dental, vision, 401(k), employer-paid and ancillary plans • Reconcile benefit deductions and 401(k) contributions to carrier invoices, vendor files and payroll • Support open enrollment and ACA/COBRA compliance reporting with Legal • Own payroll-related Workday configuration and ADP integrations, including pay groups, earnings, deductions, tax setup and payroll calendars • Partner on Workday build-out, testing and releases, including the Dayforce-to-Workday transition • Protect payroll data integrity through audits, documentation and training for HR and Finance

🎯 Requirements

• Bachelor's degree or equivalent experience in a relevant field (Business, Accounting, Finance, Human Resources or a related discipline preferred) • 7+ years of progressive payroll experience, including multi-state US payroll and a combined hourly and salaried workforce • Hands-on Workday experience, including payroll configuration or build, and in-house payroll processing in an ERP/HCM system • Experience managing third-party payroll vendors and SLAs; ability to troubleshoot unique local payrolls • Working knowledge of benefits administration: enrollments, deductions, 401(k) and carrier reconciliation • 2+ years leading or supervising payroll staff or a team • Comfortable in a startup or growth-stage environment, with a track record of building and improving processes, controls and metrics • Advanced Excel proficiency and the ability to communicate effectively with associates at all levels • ADP experience, including integrations with Workday (preferred) • Workday payroll or HCM implementation or migration experience; Dayforce experience a plus (preferred) • SOX/ICFR payroll controls and audit support (preferred) • Hourly, high-volume operations workforce experience (fulfillment or distribution) in a high-growth company (preferred) • CPP, FPC or similar certification; prior interim or leave-coverage experience (preferred) • Employees must be based in the United States throughout employment

🏖️ Benefits

• Bonus • Stock Options • Health & Wellness Benefits • Flexible PTO • Periodic travel for leadership meetings, Thrive Market events, and operations summits • Twice-yearly all-company summits at the Los Angeles headquarters • Additional leadership summits in Q1 and Q3