People Specialist

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $75k - $85k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👥 People Operations

👻 Ghost score 0%

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Vocate Education Solutions

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2026

📚 Education

🏥 Healthcare

🤝 B2B

Education • Healthcare • B2B

Vocate Education Solutions is a family of education and workforce brands that delivers integrated career training, upskilling, and continuing education to prepare learners and strengthen employer workforces. The organization operates multiple brands (including Ultimate Medical Academy, Global Education Group, Nasium Training, and American Institute) focused on healthcare education, vocational instruction, continuing medical education, and employer-focused workforce development and training. Vocate positions itself as a partner to both individual learners and organizations, creating pathways from training to employment and offering shared services across its education and workforce brands.

📋 Description

• Provide strategic, operational, and administrative support to the Chief People Officer and broader People Team. • Prepare agendas, briefing materials, presentations, and follow-up communications for executive leadership while maintaining confidentiality. • Coordinate executive-level recruiting activities, including interview scheduling, candidate communications, interview materials, and external search-firm partnerships. • Coordinate executive calendars, complex scheduling, meeting logistics, materials, notes, action-item tracking, and follow-up communications. • Support People Team and enterprise initiatives by coordinating timelines, deliverables, action items, stakeholder communications, and project documentation. • Develop and maintain organizational charts and workforce planning materials; support organizational design and reporting-structure reviews. • Support People Team programs, leadership meetings, listening sessions, town halls, engagement activities, surveys, feedback collection, reporting, and follow-up. • Manage scheduling, travel coordination, and expense reporting for executive engagement activities. • Organize and manage workforce events, meetings, and activities that foster engagement and collaboration. • Liaise between internal teams and external partners on meetings, communications, scheduling, and project activities. • Coordinate continuous-improvement efforts related to People Team service delivery and team member experience, including identifying automation and systemic-solution opportunities. • Follow applicable compliance requirements and communicate or escalate compliance concerns. • Perform other duties as assigned.

🎯 Requirements

• High school diploma or equivalent. • 4-6 years of progressive administrative, executive support, or related professional experience. • Demonstrated experience supporting senior leaders with managing complex, competing priorities with a high degree of independence. • Exceptional organizational, prioritization and time-management skills, with impeccable attention to detail and follow-through. • Excellent written and verbal communication skills, with the judgment to communicate effectively across all levels of the organization. • High degree of discretion and sound judgment when handling sensitive, confidential, or time-sensitive matters. • Demonstrated ability to anticipate needs, solve problems proactively, and adapt quickly as priorities shift. • Strong proficiency with Microsoft Office, especially Word, Excel and PowerPoint, with the ability to quickly learn and effectively use new systems and tools. • Ability to operate with professionalism, composure, and diplomacy in a fast-paced environment. • Ability to professionally communicate fluently in verbal and written English. • Ability to contribute to a diverse and inclusive work environment. • Computer literacy/basic computer skills to effectively navigate and utilize the technology required for the role. • Knowledge of and ability to follow applicable federal and state compliance requirements and regulations, including those prescribed by the U.S. Department of Education, accrediting agencies, state regulations, and internal policies and procedures. • Preferred: Associate’s degree or equivalent combination of education and professional experience. • Preferred: Experience supporting a senior executive. • Preferred: Professional experience in a Human Resources or People function. • Preferred: SHRM or other relevant certification. • Preferred: Advanced proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Teams.

🏖️ Benefits

• Medical (including prescription), Dental, Vision (UMA subsidized) • FSA/HSA (Depending on Medical Plan chosen) • Basic Life Insurance (UMA paid) minimum $50,000 - maximum $250,000 (1x annual salary) • Additional Voluntary Life Insurance (Team Member paid) • Employee Assistance Program – EAP (UMA paid) • Long Term Disability (UMA paid) • Short Term Disability (Team Member paid) • Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid) • Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off • 401k (eligible upon completion of 90 days of employment and must be at least 18 years of age) • Pet Insurance • Identity Theft Protection • Fully remote work arrangement • Home office setup support and ability to hard wire into high-speed internet connection • Accommodation consideration available upon request

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