Admin Assistant

Job not on LinkedIn

🕒 August 25

🇦🇺 Australia – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 17%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Access Offshoring

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🤝 B2B

🎯 Recruiter

B2B • Recruitment

Access Offshoring is a company that provides offshoring and remote staffing services to other businesses. Based on the company name and available website fragments, it appears to help firms source, onboard, and manage offshore talent (e. g. , remote employees or contractors) to support business operations. The company primarily operates as a service provider to other businesses rather than to consumers.

📋 Description

• Review the veterinarian's Outlook diary, appointment history and practice notes to identify completed work requiring administrative processing. • Transfer appointment details, veterinary notes and supporting information into practice management software accurately and consistently. • Prepare and process client invoices based on completed appointments, notes and local team information. • Work through the historical invoicing backlog and bring outstanding practice records up to date. • Maintain accurate and organised practice records so current and outstanding work can be identified and tracked. • Learn and apply veterinary terminology, drug names, shorthand and abbreviations used within the practice. • Identify missing, unclear or inconsistent information and seek clarification before processing. • Support broader finance administration, including supplier invoice entry and processing, bank account reconciliations, Xero data entry and other delegated finance activities. • Assist with repeatable remote administrative tasks and take ownership of agreed recurring processes. • Identify opportunities to improve administrative workflows, record keeping and recurring processes. • Support a potential migration from server/workstation-based veterinary practice software to a cloud-based platform, including data transfer, system setup, testing and process documentation. • Undertake other veterinary administration, finance support and process-improvement activities as the role and workload develop.

🎯 Requirements

• Previous experience in administration, invoicing, data entry or a related support role, with demonstrated accuracy across detailed records. • Strong written and verbal English communication skills, with a high level of comprehension and vocabulary. • Experience with invoicing and finance administration; exposure to supplier invoices and bank reconciliations is highly regarded. • Experience using Xero or similar finance software is desirable. • Previous experience in veterinary, medical, healthcare or another terminology-heavy environment is highly regarded but not essential. • High level of accuracy and attention to detail when working with client records, invoices, notes and financial information. • Ability to learn unfamiliar veterinary terminology, drug names, abbreviations and client-specific processes. • Strong organisational skills with the ability to work systematically through a backlog while keeping current work up to date. • Self-directed and dependable, with the initiative to progress clearly defined work independently while knowing when to seek clarification. • Ability to communicate clearly and professionally with an Australian-based business and build trust through consistent follow-through. • Confident using Microsoft Outlook and general office productivity tools. • Comfortable learning client-specific practice management software, remote-access tools and new systems as required. • Able to identify missing or inconsistent information and proactively raise questions before proceeding. • Previous experience supporting Australian, New Zealand or other international clients is desirable but not essential. • A qualification in business administration, bookkeeping, finance administration, medical administration or a related discipline would be advantageous, but demonstrated practical experience will also be considered

🏖️ Benefits

• Australian clients and Australian hours (giving you great experience and an early finish!) • Work from Home Allowance • HMO for you AND a dependent • 20 Days Annual Leave and 5 Days Sick Leave • Government Statutory Benefits • 13th Month Pay • Computer Equipment • Opportunities for growth • A competitive salary