Executive Assistant – Operations Coordinator

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🔥 1 hour ago

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage the founder's calendar, appointments, and meeting scheduling • Organize and prioritize inbox communications, responding or drafting replies where appropriate • Coordinate domestic and international travel arrangements • Prepare agendas, meeting notes, and follow up on action items • Handle confidential business information with professionalism and discretion • Develop, document, and improve internal systems and workflows • Create and maintain standard operating procedures (SOPs) • Organize digital files, business documentation, and operational resources • Identify opportunities to improve efficiency through automation and process improvements • Support project coordination to ensure deadlines and deliverables remain on track • Organize receipts and expense documentation • Maintain accurate financial records and upload receipts into QuickBooks • Assist with invoice management and general bookkeeping administration • Coordinate with external accountants or financial professionals when required • Act as a professional first point of contact for clients and partners • Draft, proofread, and organize client communications • Coordinate meetings, project timelines, and follow-up activities • Maintain accurate project records and ensure outstanding tasks are completed

🎯 Requirements

• Previous experience supporting executives, founders, or senior leadership • Excellent written and verbal English communication skills • Strong organizational and project management abilities • Experience using Google Workspace and Microsoft Office • Experience with QuickBooks or similar bookkeeping software • Ability to manage multiple priorities with exceptional attention to detail • Comfortable working independently in a remote environment • Experience working within consulting, professional services, nonprofit organizations, or communications agencies • Experience building business processes and operational systems • Familiarity with project management platforms such as Asana, ClickUp, Monday.com, or similar • Experience supporting growing entrepreneurial businesses • Interest in continuous improvement and operational excellence

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • NO TRACKER. NO PROBLEM • Opportunity to take on increasing responsibility and become an integral part of the leadership team • Opportunities to take on greater responsibility across operations, project management, client coordination, and business strategy