Executive Assistant, Personal Assistant – Founders Support

Job not on LinkedIn

🕒 March 7

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage calendars, inbox coordination, and scheduling priorities for both founders • Support day-to-day operations across a lean consulting business (minimal SOPs, frequent changes) • Coordinate internal tasks and keep work moving in Notion (task tracking, follow-ups, deadlines) • Maintain organized digital filing and documentation in Google Drive • Handle general admin support across tools and systems (email, docs, trackers, process notes) • Source, interview, and vet contractors (primarily admin, ops, and social media-related roles) • Manage communications with candidates/contractors and support rate negotiation • Drive hiring workflows end-to-end (shortlists, scheduling, scorecards/notes, next steps) • Own and run small-to-medium projects from A to Z across founders + contractors • Create clear task plans, set timelines, and follow up consistently to ensure delivery • Provide brief daily/weekly status updates and proactively flag blockers or risks • Coordinate household staff and home services (cleaners, chefs, contractors, dog trainer, etc.) • Research and book travel, manage itineraries, and handle trip logistics • Order groceries and household essentials via apps • Support moving logistics, vendor research, product recommendations, and general life admin • Ensure personal operations run smoothly with minimal founder involvement • Social media savvy and comfortable supporting content workflows • Able to hire/manage social media contractors on Upwork when needed • Basic familiarity with Canva and digital content coordination (e.g., thumbnails, simple graphics)

🎯 Requirements

• 3–4+ years experience supporting founders/executives in startup, agency, or high-change environments • Highly proactive, independent, and comfortable with minimal structure • Assertive communicator who can respectfully push back, ask clarifying questions, and prevent mistakes • Strong project management ability (follow-through, timelines, accountability) • Recruiting/contractor management experience (especially Upwork) • Excellent written and spoken English (clear, concise, professional) • High discretion and comfort handling personal + business matters • Strong organization, attention to detail, and reliability

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $500 entry monthly raffle • NO TRACKER. NO PROBLEM