Medical Practice Virtual Assistant

Job not on LinkedIn

🔥 17 hours ago

🌐 South Africa, United Kingdom, +2 more countries – Remote

🇿🇦 South Africa – Remote 🇬🇧 United Kingdom – Remote 🇺🇸 United States – Remote 🇵🇭 Philippines – Remote

💵 $1.4k - $1.8k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Assist with configuring, building out, and maintaining the backend of SimplePractice • Coordinate transfer of client charts and clinical data from Practice Fusion and paper files to SimplePractice without loss of records • Consolidate Updox fax, Converge payment processing, and third-party bookkeeping into SimplePractice's unified billing and portal ecosystem • Support administrative workflows for the January 1st office move, including provider credentialing address updates, phone-system adjustments, and website synchronization • Manage overlapping professional and personal calendars • Coordinate continuing medical education (CME) travel schedules and streamline daily appointments • Process psychiatric prior authorizations • Coordinate prescription refill workflows via EHR • Organize electronic and uploaded document backlogs • Manage practice emails and secure messaging, filtering urgent clinical alerts from routine inquiries • Serve as the primary point of contact for patients and families • Handle sensitive interactions involving anxious clients, child custody desk requirements, and adolescent behavioral contexts • Identify and escalate urgent patient risk signals or clinical emergencies to Dr. Wakil according to practice protocols

🎯 Requirements

• 4 to 10 years of virtual assistant or practice management experience in a medical setting • Psychiatry, mental health, or pediatric experience strongly preferred • Hands-on experience with Electronic Health Record (EHR) systems • SimplePractice experience strongly preferred • Familiarity with Practice Fusion, digital fax systems (Updox), and digital billing platforms • Tech-savvy and adaptable to HIPAA-compliant communication platforms, including Microsoft Teams, Slack, and Google Workspace • Strict adherence to HIPAA standards, privacy laws, and medical-legal boundary guidelines • Professional English fluency • Spanish-speaking ability preferred to support local Houston demographics • High emotional intelligence, calm demeanor under pressure, strong organizational logic, and a patient-first ethos • Must be able to receive payments via Wise; eligible payment locations include South Africa, the United Kingdom, the United States, and the Philippines

🏖️ Benefits

• 100% remote • $50 birthday bonus • $200 testimonial bonus • No tracker • Full-time, 40 hours per week