Personal Assistant – Operations Associate

Job not on LinkedIn

🔥 38 minutes ago

🇿🇦 South Africa – Remote

💵 $1.2k - $1.5k / month

⏰ Full Time

🟡 Mid-level

👨‍💼 Executive Assistant

👻 Ghost score 12%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 28 days.
• 32 open roles for a team of 31.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage an ever-changing personal and professional calendar across multiple priorities • Coordinate healthcare appointments and ongoing medical care for the executive and family members • Research and communicate with doctors, specialists, healthcare providers, and other service professionals • Schedule appointments and maintain shared calendars accurately • Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, and contingency planning • Handle confidential personal matters with discretion and professionalism • Build and improve systems that increase efficiency and reduce administrative overhead • Maintain and organize information using Google Workspace, Airtable, spreadsheets, and other productivity tools • Develop standard operating procedures and documentation for recurring tasks • Anticipate upcoming needs and proactively solve problems • Coordinate projects and follow up on outstanding action items • Identify opportunities to streamline processes and improve operational effectiveness • Research vendors, service providers, and new solutions • Track projects, deadlines, and priorities • Organize digital files, documentation, and operational records • Assist with special projects and strategic initiatives as required • Role designed to evolve into Executive Assistant responsibilities and eventually Operations Management

🎯 Requirements

• 3+ years of experience supporting executives, founders, entrepreneurs, or high-performing professionals • Exceptional organizational and project management skills • Strong experience with Google Workspace (Docs, Sheets, Calendar, Gmail) • Experience using Airtable or the ability to learn new systems quickly • Excellent written and verbal English communication skills • Outstanding attention to detail and follow-through • Ability to manage multiple priorities with minimal supervision • High degree of professionalism, confidentiality, and discretion • Preferred: Previous experience as an Executive Assistant, Chief of Staff, Operations Coordinator, or Personal Assistant • Preferred: Experience supporting executives in technology, venture capital, healthcare, consulting, or startups • Preferred: Familiarity with process improvement and workflow optimization • Preferred: Strong spreadsheet and data organization skills • Preferred: Experience working remotely with U.S.-based executives • Must work Pacific Standard Time (PST) working hours • Full-time, 40 hours per week

🏖️ Benefits

• 100% remote • $50 birthday bonus • $200 testimonial bonus • $500 entry monthly raffle • No tracker required

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