Executive Assistant

🔥 20 minutes ago

🇿🇦 South Africa – Remote

💵 $2.5k - $3.5k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 21 days.
• 61 open roles for a team of 76.

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Triage incoming email and manage the Managing Partner's calendar • Schedule calls and protect work blocks • Proactively follow up with contacts regarding pending calls, commitments, and open loops • Represent the firm professionally in client communications • Join client meetings as appropriate • Build and maintain AI-driven workflows, dashboards, and SOPs in Notion and Claude • Complete time-sensitive requests within 24 hours using judgment and initiative • Support the broader operator team as the company scales • Potentially take on administrative execution for client engagements as the role matures • Support the Managing Partner and wider operator team as company-level Executive Assistant and Operations Manager

🎯 Requirements

• C1 English level required • Selected candidate must speak strictly in English during the whole shift • Resume and audio recording must be submitted in English • Candidates must be based in LATAM or South Africa • Demonstrated proficiency with Notion and Claude, including building workflows, dashboards, and SOPs • Prior experience or training with AI tools required • Strong track record of ownership and initiative • Ability to execute urgent requests within 24 hours without follow-up • Critical thinking and sound judgment • Ability to manage up rather than wait for instructions • Comfortable in client-facing situations and able to represent a brand professionally, including in meetings • Able to operate at an operations-manager level with minimal onboarding or ongoing management • Excellent written and verbal English communication skills suitable for direct client interaction • Shareable public link to a 30–90 second English audio or video recording • Screenshot of internet speed test result required • Work Monday to Friday on Pacific Time • Tech stack: Notion, Claude, email management systems, and calendar software

🏖️ Benefits

• Remote work opportunity • Potential to expand into overseeing back-end execution for client engagements

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