Real Estate Administrative Assistant

🕒 March 31

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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ClearDesk

WebsiteLinkedInAll Job Openings

51 - 200 employees

👥 HR Tech

🤝 B2B

🎯 Recruiter

HR Tech • B2B • Recruitment

ClearDesk is a company that specializes in sourcing top offshore talent to help businesses build the right remote teams. They offer services for various roles including Sales Development Representative, Customer Service Coordinator, Marketing Coordinator, Real Estate Admin Assistant, Executive Assistant, HR Assistant, Bookkeeping Assistant, Legal Assistant, E-commerce Assistant, and Scheduler. Their focus is on providing specialized, scalable, and perfectly matched talent. ClearDesk promises cost savings, with no setup fees, no required contracts, and offers a 7-day money-back guarantee. They cater to both small and large businesses who need to leverage outsourced talent for efficiency and growth. The company is dedicated to matching businesses with college-educated, multi-lingual, and diverse talent pools that operate 24/7, aligning with the client's hours and timezone.

📋 Description

• provide comprehensive administrative support, including managing emails, calendars, and CRM systems • assist in document preparation and organization related to real estate transactions • collaborate with the Transaction Coordinator, run reports (e.g., CMAs), and handle transaction-related duties as needed • stay in touch with clients and follow up after sales via email to maintain high service standards • ensure ongoing client engagement through consistent and organized communications • maintain accurate records of client interactions and transaction information • oversee and maintain client data in the CRM, ensuring it is accurate and up to date • track and update client birthdays and house anniversaries • segment client data to send targeted email marketing to the appropriate audience • work closely with team members to support administrative needs, ensuring smooth communication and workflow • assist with other operational tasks as needed

🎯 Requirements

• detail-oriented and love bringing structure to complex processes • confident using CRMs, spreadsheets, and cloud-based tools • experience in real estate support or a fast-paced admin role • ability to communicate clearly and professionally, both written and verbal • tech-savvy, organized, and great at juggling multiple tasks • self-managed and thrive in a remote work environment • social media management experience is a plus • willing to work in a US time zone schedule

🏖️ Benefits

• prepaid HMO coverage for your peace of mind • tools, training, and honest feedback for professional growth • celebration of wins • remote work flexibility