Executive Assistant

Job not on LinkedIn

🕒 July 30

🇵🇭 Philippines – Remote

💵 $750 / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 17%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Coconut Careers

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Coconut Careers is a remote staffing and talent-matching company that connects businesses with vetted global professionals for roles such as executive assistants, digital marketers, sales reps, accounting assistants, and developers. They offer two hiring models — Managed Talent (monthly subscription where Coconut handles sourcing, vetting, payroll, compliance, and ongoing support) and Direct Hire (one-time flat fee) — and promote a free 40-hour trial to test fit. The company emphasizes rigorous vetting, curated matches, and support for employers scaling remote teams; their site lists 100K+ verified profiles and 600+ client companies and shows tools like salary calculator and job description generator.

📋 Description

• At Coconut, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. • Role: Executive Assistant • Full responsibility for email and calendar management, preventing overlaps, and structuring inboxes. • Support travel and logistics management for client, including travel arrangements and handling complex vendor relationships. • Manage meeting setups, preparing agendas and taking minutes, while ensuring actions are tracked and followed up on. • Engage in event management, from registrations to logistics around attendance at conferences. • Perform personal and relocation tasks as needed.

🎯 Requirements

• Paid consultancy & advisory admin work (very high priority / ROI focus) • Email & calendar management • Structuring inbox and tagging or prioritizing ~10+ recurring key contacts, monitoring throughout the day (not just once daily) • Flagging and chasing any unanswered or overdue emails or messages • Preventing overlaps or conflicts in the client's calendar • Meeting & board support • Preparing agendas and meeting minutes • Tracking and following up on action items • Supporting board meetings (scheduling, materials, follow ups) • Travel & logistics (high priority) • Full ownership of travel arrangements (flights, hotels, car rentals) • Handling complex Dubai based vendors • Event registrations, venue coordination, logistics around conferences and trips • Managing inbound requests from platforms like GLG and similar • Handling manual booking systems (manually inputting availability, managing time zones) • Researching similar platforms or opportunities to increase volume of paid calls • Ensuring a predictable flow of 2 to 4+ paid calls per month so she earns herself back • Events & conference management (priority #3) • Researching relevant conferences or events in Dubai and beyond • Registering and managing logistics around attendance • Doing outreach to attendees or speakers and booking meetings around events • Supporting speaking opportunities (coordinating with social media manager where needed) • Consultancy, board, or thought-leadership support • Offloading consultancy related admin and coordination (e.g., proposals, forms, platform profiles) • Supporting board opportunities (adapting and maintaining Martin’s board profile, drafting applications) • Supporting speaker opportunities (keeping profiles up to date, managing inbound offers and requirements) • Personal and relocation tasks (mostly one off) • Posting furniture or items for sale • Coordinating marine shipping container and logistics for move to Dubai • General errands research (e.g., podcast studio options, service providers in Dubai) • Documentation & process support (nice to have but valuable) • Creating IT or application user guides and click by click process documentation • Documenting workflows so tasks don’t fall through the cracks • General ownership & follow through • Proactively tracking open loops and reminding Martin or Natalia about items that still need their action • Acting as process owner who organizes them and ensures nothing gets forgotten • Based in Dubai (higher priority than Arabic) and able to occasionally handle local errands or onsite tasks • Copywriting skills (strong English writing and can help with newsletter or content related text) • IT or technical background or comfort with tools and documentation • Experience documenting systems or processes and creating user guides • Arabic language skills (lowest priority, purely nice to have, and should not shrink candidate pool)

🏖️ Benefits

• Competitive Salary – We recognize your skills and experience with a great compensation package. • 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus? • Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all! • US Holidays Off – Enjoy 12 paid US holidays throughout the year. • Maternity & Paternity Leave – We support growing families with dedicated leave for new parents. • Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. • Life Insurance – Our full-time HMO plan includes life insurance for extra peace of mind. • Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources. • Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better! • Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too! • Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.