Executive Assistant, Operations

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CoWorq

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2021

🤝 B2B

🎯 Recruiter

B2B • Recruitment

CoWorq is a B2B outsourcing and virtual assistant company that helps founders and CEOs scale by providing vetted virtual assistants, systems setup, onboarding, and fractional executive support. They offer tiered 'Momentum' packages — from one-time strategy and dedicated weekly VAs to ongoing quarterly support and C-level advisory — plus VA sourcing, matching, and ongoing operations alignment. CoWorq emphasizes ethical, people-driven outsourcing and empowerment of Filipino remote professionals while focusing on operational clarity, delegation, and leadership enablement.

📋 Description

• Oversee the advanced setup and day-to-day coordination of Acuity Scheduling , maintaining control over scheduling links for masterclasses and new client offerings. • Own the end-to-end client onboarding lifecycle, ensuring professional, timely, and reassuring communication flows from first contact to active status. • Prepare, dispatch, and track service agreements using Dropbox Sign , while maintaining pristine file organization inside Google Drive and Dropbox. • Track customer payments, generate and send professional invoices, and log transaction details accurately within Square . • Maintain and execute daily administrative workflows inside ClickUp , updating task statuses in real-time to ensure absolute operational clarity. • Set up Zoom meetings, distribute access links, and handle recording downloads and cloud uploads with speed and efficiency.

🎯 Requirements

• Proven, hands-on experience navigating and managing workflows across our core systems: Acuity Scheduling (Advanced calendar coordination and setup) • ClickUp (Task management, statuses, and tracking) • Square (Invoicing and basic payment tracking) • Dropbox & Dropbox Sign (File storage and document execution) • Google Workspace & MS Office (Docs, Sheets, Drive, Excel) • Zoom (Link generation and cloud recording management) • Someone who genuinely enjoys creating structure, checking off recurring checklist items, and running established business systems perfectly every single time. • A natural proofer who catches structural, billing, and scheduling errors long before they ever affect a client. • You do what you say and say what you do. You operate with a high standard of professional integrity, absolute confidentiality, and superb time management.