Administrative Assistant

Job not on LinkedIn

🔥 1 minute ago

🇵🇭 Philippines – Remote

💵 ₱45k - ₱48k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 3%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Delegate CX

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

🎯 Recruiter

🏢 Enterprise

Consulting • Recruitment • Enterprise

Delegate CX is a company that specializes in helping U. S. businesses scale their teams by providing highly-trained global talent. Through their proprietary 4D process and comprehensive training programs, they streamline the hiring and onboarding processes, making it easier and more cost-effective for companies to grow. Delegate CX emphasizes integrating their outsourced, full-time hires seamlessly into the client company’s teams, providing an additional layer of support for continued business growth.

📋 Description

• Provide remote administrative support to the Operations Manager and Project Management team • Prepare, organize, and track construction submittals, RFIs, and related project documentation • Maintain accurate submittal logs, RFI logs, project action-item trackers, compliance logs, and electronic records • Follow up with project teams, subcontractors, suppliers, and general contractors on outstanding documentation • Organize project files, drawings, correspondence, and records in SharePoint, Microsoft Teams, and Procore • Assist with project closeout packages, including warranties and O&M manuals • Request and track certificates of insurance, W-9s, licenses, and other subcontractor documents • Collect certified payroll documentation and assist with LCPtracker entries where authorized • Prepare standard subcontract packages and track signature and execution status • Track safety training certifications, expiration dates, site access, badging, and project-specific onboarding requirements • Update administrative trackers, project schedules, and task lists • Coordinate meetings and prepare agendas and follow-up notes • Assist with digital employee onboarding documentation and approved personnel records • Track company license, registration, and certification renewals • Prepare professional correspondence, forms, reports, and internal communications

🎯 Requirements

• Bachelor's degree in Business Administration, Office Administration, Construction Management, Engineering, or a related field preferred • 2+ years of experience in administrative support, project coordination, or document control, preferably in the construction industry • Strong verbal and written English communication skills • Ability to work overnight/graveyard shifts in Philippine time or within US operating hours • Strong proficiency in Microsoft Office (Excel, Outlook, Word) and Microsoft Teams • Familiarity with Procore, SharePoint, or similar document management systems preferred • Familiarity with construction RFIs, submittals, and closeout documentation is an advantage • Knowledge of subcontractor compliance requirements (COIs, W-9s, licenses) is an advantage • Familiarity with federal construction documentation, certified payroll, or LCPtracker is a plus • Ability to work independently, prioritize assignments, and follow up on deadlines without constant supervision

🏖️ Benefits

• Industry-leading salary packages • Permanent work-from-home setup • Company equipment provided • Government-mandated benefits employer share • Internet stipends upon regularization • HMO Coverage upon regularization (with an option to enroll as early as Day 1) • PTO credits and service incentive leaves • Major spring and winter company live events • Monthly employee appreciation virtual events • Company-provided career skills training courses • A company culture focused on your personal and professional growth