Executive/Admin Assistant

Job not on LinkedIn

🔥 12 hours ago

🇵🇭 Philippines – Remote

💵 $5 - $7 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Level 9 Virtual

WebsiteLinkedInAll Job Openings

51 - 200 employees

📣 Marketing

📦 Logistics

✈️ Travel

Marketing • Logistics • Travel

Level 9 Virtual is a company that specializes in providing trained and experienced virtual assistants (VAs) to businesses, ensuring increased productivity and profitability. Their services include dedicated VAs, project-based VA teams, live answering services, website design, custom list building, paid ads management, and bookkeeping. They employ a proprietary Personality and Skills Profile Match system to perfectly align VAs with client needs. Level 9 Virtual focuses on delivering quality and efficient assistance, helping reduce workload while enhancing business growth and freedom for entrepreneurs.

📋 Description

• Provide day-to-day administrative and executive support • Manage emails and correspondence using Gmail • Manage schedules and appointments using Google Calendar • Prepare and send invoices for required deposits and payments using QuickBooks Online • Contact clients regarding overdue payments and follow up on outstanding invoices • Assist with filing liens for unpaid customer accounts, following established procedures • Submit required workers’ compensation details • Learn to use UKG to input information as needed; payroll processing and submission are not part of this role • Enter jobs into the company's timecard system • Follow established Standard Operating Procedures (SOPs) • Assist with documenting processes using Scribe • Learn and use a planned CRM dashboard when implemented • Perform other administrative tasks as assigned

🎯 Requirements

• Previous experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant • Experience with QuickBooks Online, invoicing, or collections is an advantage • Proficiency in Gmail and Google Calendar • Strong written and verbal English communication skills • Comfortable making professional calls regarding outstanding payments • Excellent organizational skills and attention to detail • Ability to work independently, manage multiple priorities, and meet deadlines • Willingness to learn new systems and follow established procedures • Experience in the construction, restoration, or a related industry is a plus