Executive Assistant

🔥 40 minutes ago

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Entrepreneur Cooperative

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2023

🤝 B2B

📚 Education

B2B • Education • Entrepreneurship

Entrepreneur Cooperative is a community organization designed for founders and entrepreneurs looking to navigate business growth and exit strategies. By offering mentorship pairing seasoned entrepreneurs with newcomers, alongside customized educational initiatives, ECo fosters a supportive environment for members at various stages of their entrepreneurial journey. The cooperative model empowers members to shape the organization's direction, focused on mutual success through shared experiences and resources.

📋 Description

• Manage the Owner's calendar, including meetings, project deadlines, vendor calls, and leadership appointments. • Coordinate daily priorities and ensure the Owner is prepared with agendas, documents, and follow-up items. • Organize digital files, shared drives, and internal documentation. • Prepare meeting summaries, reports, and action plans. • Assist with email management and internal communications as needed. • Assist with monitoring operational KPIs, case pipeline metrics, and intake performance. • Support workflow compliance and internal operational audits. • Coordinate communication between consulting partners and internal teams. • Assist with vendor coordination, including medical providers, investigators, and external service partners. • Maintain organized operational documentation and support process consistency. • Track operational initiatives, project timelines, and key deliverables. • Monitor progress on SOP updates, training initiatives, and technology implementations. • Coordinate meetings, workshops, and internal training sessions. • Prepare documentation, checklists, and process guides. • Ensure assigned projects remain on schedule and stakeholders meet deadlines. • Draft professional emails, reports, announcements, and internal communications. • Facilitate communication between leadership, attorneys, directors, paralegals, intake specialists, and administrative teams. • Maintain confidentiality while handling sensitive operational and business information. • Serve as a reliable point of coordination across multiple departments. • Maintain spreadsheets, dashboards, performance trackers, and operational reports. • Organize data and documentation to support leadership decision-making. • Assist with reporting and process improvements using cloud-based tools and productivity platforms.

🎯 Requirements

• Minimum 3+ years of experience supporting executives, business owners, or senior leadership. • Previous experience in: Executive Assistance, Operations Coordination, Project Coordination, Administrative Management. • Experience within a law firm or professional services environment is strongly preferred. • C1 English proficiency or higher (written and spoken) is required. • Outstanding organizational and time management skills. • Strong attention to detail and ability to manage multiple priorities simultaneously. • High level of professionalism, discretion, and emotional intelligence. • Advanced proficiency with: Google Workspace, Microsoft Office, Cloud-based collaboration tools. • Comfortable learning new software and technology platforms. • Ability to work independently in a fast-paced remote environment.

🏖️ Benefits

• Fully remote opportunity supporting a growing U.S.-based organization. • Competitive monthly compensation in USD. • Work directly with executive leadership in a high-impact role. • Collaborative, fast-paced, and supportive work environment. • Opportunity to develop expertise in legal operations and executive management. • Long-term career growth with increasing responsibilities. • Dynamic environment where your contributions directly influence business success.