Executive Assistant, HR Background a Plus

Job not on LinkedIn

🕒 July 6

🌐 Mexico, Brazil, +1 more countries – Remote

🇲🇽 Mexico – Remote 🇧🇷 Brazil – Remote 🇨🇴 Colombia – Remote

💵 $1k - $1.7k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 23%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Partner Communications: Sit in on weekly partner meetings, take notes, and share a clear summary with the wider team. • Inbox Management: Keep the inbox organized and triaged daily, turning action items into tasks and keeping email clutter-free. • Calendar & Time Coordination: Schedule meetings following team norms and help track time in Toggl. • ClickUp & Project Support: Maintain and customize onboarding checklists for new hires/contractors and keep tasks organized in ClickUp. • Compliance & Documentation Support: Assist with annual compliance and recertification paperwork. • Team Integration: Be an active, trusted presence on Slack and build strong working relationships across the team. • General Administrative Support: Help with ad hoc admin tasks, filing, and organization as needed.

🎯 Requirements

• 2+ years of experience as an Executive Assistant or in a similar administrative/operations support role. • Excellent written communication skills, with the ability to synthesize meeting discussions into clear, concise, high-level summaries appropriate for broader team distribution. • Strong discretion and judgment when handling sensitive or confidential business and personnel information. • Comfort taking detailed notes during live meetings and turning them into organized action items, decisions, and owners. • Experience managing or organizing a busy email inbox, including triage systems, labeling, and folder structures. • Familiarity with calendar management best practices (meeting titles, descriptions, time-block conventions). • Working knowledge of ClickUp, or strong ability to quickly learn new project management platforms. • Comfort working in Slack as a primary communication tool, largely within the client's public channels. • Highly organized, proactive, and self-motivated, capable of working independently in a remote environment. • Experience creating or duplicating checklists/templates and tasking out steps to multiple stakeholders. • Research skills and comfort navigating government or compliance-related web portals. • Basic familiarity with time-tracking tools (e.g., Toggl) is a plus.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months