Executive Assistant

Job not on LinkedIn

🔥 13 hours ago

🇨🇴 Colombia – Remote

💵 $1.6k - $2k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Agent

WebsiteLinkedInAll Job Openings

1 - 10 employees

🤝 B2B

🎯 Recruiter

B2B • Recruitment

Agent is a staffing and recruiting company that focuses on helping businesses hire top-tier, specialty, and senior talent from around the globe. With expertise in recruitment, outsourcing, remote outsourcing, and virtual staffing, Agent provides solutions tailored to meet the diverse hiring needs of its clients.

📋 Description

• Manage and organize the executive’s inbox daily • Read and understand emails and determine the appropriate next step • Handle routine emails independently and draft clear, professional responses • Flag emails requiring the executive’s input or decision • Prepare daily summaries of important emails, pending items, and follow-ups • Track deadlines, action items, and follow-ups • Take ownership of tasks and proactively follow up on outstanding items • Manage the executive’s calendar and schedule • Handle meeting requests, rescheduling, and scheduling conflicts • Organize files and documents in Google Drive and Dropbox • Save and organize documents received by email • Maintain clear folder structures and track documents requiring review • Run, export, and organize basic QuickBooks reports, including P&L and Balance Sheet • Assist with administrative reporting • Organize templates, contracts, and important documents • Support day-to-day administrative tasks and keep systems and workflows organized • Anticipate needs, take initiative, and act as a trusted extension of the executive

🎯 Requirements

• 2+ years of experience as an Executive Assistant, Administrative Assistant, Administrative Associate, or similar role • Strong written English communication • Experience supporting an executive, founder, partner, or senior leader • Background working in consulting, professional services, or consumer-focused businesses • Experience managing email inboxes and calendars • Strong organizational and follow-up skills • Experience with Google Workspace, including Gmail and/or Outlook, and Google Drive and/or Dropbox • Familiarity with QuickBooks • Experience preparing financial or operational reports • Comfortable working with documents, reports, and spreadsheets • Ability to work independently and exercise good judgment • Ability to work Monday to Friday, 9AM–5PM U.S. Eastern Time • Must be based in LATAM/Colombia

🏖️ Benefits

• Remote work • Monday to Friday, 9AM–5PM U.S. Eastern Time • Independent contractor flexibility (contractor responsible for own equipment, taxes, and benefits)