Executive Assistant – Operations Assistant

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🔥 5 hours ago

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Agent

WebsiteLinkedInAll Job Openings

1 - 10 employees

🤝 B2B

🎯 Recruiter

B2B • Recruitment

Agent is a staffing and recruiting company that focuses on helping businesses hire top-tier, specialty, and senior talent from around the globe. With expertise in recruitment, outsourcing, remote outsourcing, and virtual staffing, Agent provides solutions tailored to meet the diverse hiring needs of its clients.

📋 Description

• Manage executive calendars, scheduling, email correspondence, and administrative requests • Organize documents, information, and recurring administrative workflows • Follow up on outstanding items and ensure deadlines are met • Coordinate new-hire onboarding and collect employee documentation • Maintain employee records and sync information with payroll and HR systems • Track billable hours, receipts, expenses, job costs, invoices, and project profitability • Support routine billing and light bookkeeping tasks • Track operational tasks, deliverables, and follow-ups • Coordinate administrative workflows to keep projects moving • Update internal systems and maintain accurate operational data • Provide ad-hoc administrative and operational support to leadership, employees, and field teams

🎯 Requirements

• 3+ years of experience in executive assistance, administrative operations, operations coordination, or light project management • Construction, home improvement, contracting, or trades experience strongly preferred • Full fluency in English, written and spoken • Strong Spanish proficiency is a significant advantage • Experience with employee onboarding, time tracking, payroll-related administration, or expense management • Comfort working with receipts, job costs, hours, invoices, and financial/operational data • Tech-savvy and able to learn administrative, payroll, time-tracking, and expense-management systems • Highly organized with excellent attention to detail • Proactive and able to follow up independently without constant supervision • Comfortable working independently in a fast-paced environment • Full-time, dedicated availability • Ability to work strictly within Pacific Time Zone business hours • Direct experience with administrative onboarding and employee documentation • Direct experience with time tracking and/or payroll-related administration • Direct experience organizing receipts, expenses, costs, or other job-related financial information • Strong attention to detail and ability to work independently

🏖️ Benefits

• Remote work • Flexible working hours within 8:00 AM–6:00 PM Pacific Time • Independent-contractor flexibility, with freedom to manage work on your terms (if engaged as an independent contractor)