Executive Business Administrator, Product

April 26

GitLab

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1001 - 5000

💰 Secondary Market on 2020-11

Description

• Support and work closely with GitLab’s Vice President (VP) of Product Management • Own and proactively manage a complex, changing, high-volume calendar across multiple time zones and travel schedules; ensure the VP of Product Management is prepared for every meeting • Make recommendations for the Executive in regard to their time management, prioritization, delegation, and organization • Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas, and other travel documentation. Accompanying the Executive when necessary • Plan events such as team off-sites, team building activities, and company kick-offs as needed • Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires • Compile receipts to submit timely and accurate expense reports on a monthly basis • Provide coverage for other EBAs • Run and lead special projects upon request • Must be able to work flexible hours to support international business meetings and some travel is required in most roles • Other duties as assigned in support of the business (ad hoc tasks) • Contribute to the broader EBA community by sharing learnings, resources, and supporting EBA team camaraderie

Requirements

• Previous administrative experience supporting Product leaders in a dynamic, fast-paced environment • Bachelor’s Degree preferred. High school diploma or general education degree (GED) required • Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks “win-win” solutions; energized by challenges with superb attention to detail • Extensive technical skills with Google Workspace, Zoom, Slack, and Navan among other tools and processes such as purchase orders • Demonstrated Leadership mindset in prior roles—ability to influence culture/environment around them • Proven leadership skills and demonstrates “one team” mindset; able to partner with other EBAs and work well across GitLab • Experience with event planning and coordination to include support for large meetings, off-sites, and company events • Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment • Approachable and effective communicator across various communication channels and with all levels of the organization • Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor) • Experience in a start-up environment preferred • Experience working remotely preferred • A passion for GitLab, and the ability to learn and use GitLab • A sincere willingness to help out

Benefits

• Benefits to support your health, finances, and well-being • All remote, asynchronous work environment • Flexible Paid Time Off • Team Member Resource Groups • Equity Compensation & Employee Stock Purchase Plan • Growth and development budget • Parental leave • Home office support