Administrative Assistant

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🕒 July 19

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Gotham Biotech

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2 - 10 employees

🧬 Biotechnology

🏥 Healthcare

Biotechnology • Healthcare

Gotham Biotech is a medical diagnostics company based in Gray, Maine that develops rapid, non‑invasive immunoassay kits. The company markets ELISA/EIA antigen detection kits for fungal infections (examples include a Histoplasma urinary antigen EIA kit and Blastomyces dermatitidis antigen tests for urine and serum), and conducts collaborative evaluations and research on its assays. Gotham Biotech focuses on laboratory diagnostic products for infectious disease detection and related research collaborations.

📋 Description

• Coordinate and manage detailed calendars and schedules for executives and team leaders, including meeting planning, travel arrangements, and appointment coordination. • Handle high-volume email correspondence with accuracy, prioritization, and timely, professional responses. • Organize, maintain, and securely store digital and physical records in compliance with company policies and data security standards. • Prepare and distribute meeting agendas, minutes, and follow-up action items with consistency and meticulous attention to detail. • Assist in the creation of reports, presentations, and other business-critical documents as required. • Serve as a primary liaison for internal and external stakeholders, delivering accurate information and responsive, professional support. • Support daily office operations by managing supply inventories, coordinating vendor communications, and fulfilling logistical needs. • Identify process inefficiencies and recommend data-informed, practical improvements to enhance administrative performance.

🎯 Requirements

• High school diploma or equivalent; associate’s degree or certification in administrative support, business administration, or a related field is preferred. • Demonstrated experience in an administrative support role, with less than 3 years of professional experience. • Proficient in scheduling tools such as Microsoft Outlook and Google Calendar. • Skilled in email management, including triaging, categorizing, and responding to messages efficiently. • Experience with organizing and maintaining filing systems across digital and physical formats. • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), along with familiarity with cloud collaboration platforms like SharePoint and Teams. • Exceptional written and verbal communication skills, with a professional tone and a strong commitment to accuracy. • Ability to manage multiple priorities, meet deadlines, and adapt quickly to shifting demands. • Proactive mindset with strong initiative, problem-solving abilities, and the capacity to anticipate needs before they arise.