Executive Assistant

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HireHawk

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🎯 Recruiter

B2B • Recruitment • Human Resources

HireHawk is a recruitment service that specializes in building fully vetted global teams for companies, significantly reducing hiring costs by up to 80%. They provide a comprehensive solution encompassing planning, sourcing, vetting, hiring, payroll management, and compliance, all designed to streamline the hiring process. HireHawk also focuses on optimizing the candidate experience with extensive screening, rapid sourcing, and competitive compensation packages, ensuring that every hire meets the specific needs of their clients.

📋 Description

• Manage executive calendars, scheduling, meetings, reminders, and follow-ups so priorities stay organized and on track • Support professional business communications, including emails, messages, documents, and internal updates • Create, update, and maintain spreadsheets, trackers, reports, and organized records with strong attention to detail • Coordinate administrative and operational tasks that help daily business activities run smoothly • Improve existing workflows by identifying gaps, organizing information, and creating clearer processes • Prepare documents, presentations, summaries, and other materials using Microsoft Office and Google Workspace • Track deadlines, action items, and open tasks to make sure nothing falls through the cracks • Handle confidential information with professionalism, accuracy, and discretion • Work independently in a remote environment while communicating progress, blockers, and priorities clearly • Support ad hoc operational projects as the business grows and needs change.

🎯 Requirements

• Excellent written and verbal English communication skills • 2+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or similar role • Strong calendar management, business communication, and administrative support experience • Advanced proficiency with Microsoft Office and Google Workspace • Strong spreadsheet skills, including organizing, tracking, and maintaining accurate data • Excellent organization, time management, attention to detail, and follow-through • Reliable remote work setup, including a headset and a quiet workspace with no background noise • **Nice to Have:** • Experience supporting U.S. or Canadian executives or clients • Experience improving administrative systems, workflows, or operating procedures • Comfort using project management, CRM, automation, or productivity tools • Experience preparing reports, meeting notes, dashboards, or executive summaries • Background in operations support for a growing remote team

🏖️ Benefits

• Access to a **$200K+ perk marketplace** with discounts on 150+ global services. • Option to **withdraw up to 50% of approved earnings** before payday.