Executive Assistant – Chief of Staff

🔥 0 minutes ago

🌐 Philippines, Bolivia, +3 more countries – Remote

🇵🇭 Philippines – Remote 🇧🇴 Bolivia – Remote 🇦🇷 Argentina – Remote 🇭🇳 Honduras – Remote 🇲🇽 Mexico – Remote

⏰ Full Time

🔴 Lead

👩🏽‍✈️ Chief of Staff

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Triage the founder's inbox daily, flagging priority items, drafting responses, and keeping the inbox clean • Draft and send professional replies on behalf of the founder across email and LinkedIn • Handle customer inbound follow-ups promptly with appropriate context and tone • Ensure no message, thread, or follow-up falls through the cracks • Manage outbound LinkedIn outreach on behalf of the founder • Reply to LinkedIn messages and connection requests professionally and promptly • Support relationship-building and networking initiatives • Manage the founder's calendar and coordinate meetings, calls, and commitments • Book flights, accommodation, and travel logistics • Handle ad hoc personal and business administrative tasks discreetly • Build context through close collaboration with the founder and operate with increasing independence • Anticipate needs, proactively surface relevant information, and flag issues before they become problems • Support special projects and operational initiatives as the role evolves

🎯 Requirements

• Proven experience as an Executive Assistant, Chief of Staff, or similar high-trust support role • Exceptional written English communication skills • Strong organizational instincts and ability to manage high-volume inbound and outbound communication simultaneously • Professional judgment regarding tone, prioritization, and escalation • Self-directed, reliable, and able to follow through on every thread and commitment • Comfortable working in a fast-moving startup environment where context evolves quickly • Genuine ambition to grow from Executive Assistant into a strategic chief of staff role • Availability during US business hours • Updated resume required for application • Short 1–2 minute Loom video required; candidates without a Loom video will not advance • Ability to complete prequalifying questions and, if applicable, a role-specific assessment • Professional references may be required for background and reference checks

🏖️ Benefits

• Paid in USD, bi-monthly: every 15th and 30th • Paid Time Off in accordance with company policy • Observance of holidays per company guidelines • 100% remote setup • Clear growth path from Executive Assistant into a chief of staff role • Work directly alongside the founder of an AI company