Virtual Assistant

🔥 3 minutes ago

🌐 Mexico, Argentina, +2 more countries – Remote

🇲🇽 Mexico – Remote 🇦🇷 Argentina – Remote 🇵🇪 Peru – Remote 🇧🇷 Brazil – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Manage calendars, schedule meetings, and coordinate across multiple time zones • Send reminders and ensure the team is prepared for upcoming commitments • Resolve scheduling conflicts and handle reschedules efficiently • Monitor and organize inboxes, flag priority items, and draft responses as needed • Handle routine correspondence and follow-ups on behalf of the team • Conduct research on topics, vendors, tools, or opportunities and present findings clearly • Handle data entry, record keeping, and database maintenance • Compile information into organized documents, spreadsheets, or summaries • Coordinate with vendors, service providers, and external contacts • Manage document organization, filing, and internal record keeping • Assist with ad hoc projects, logistics, and special requests • Identify recurring tasks that can be systematized or streamlined and flag them to leadership

🎯 Requirements

• Proven experience as a Virtual Assistant, Executive Assistant, or Operations Coordinator • Excellent written and verbal English communication skills with a professional and responsive tone • Highly organized with the ability to manage multiple tasks and priorities simultaneously • Proactive and self-directed with strong follow-through on every open item • Comfortable learning and adapting to new tools and systems quickly • Reliable and consistent in a fully remote, async-friendly environment • Available to work full-time during US business hours • Updated resume required • Short Loom video (1 to 2 minutes) introducing yourself and describing your experience and prioritization approach required • Experience supporting a founder, CEO, or senior leadership team at an early-stage or high-growth technology company • Familiarity with Google Workspace, Notion, Slack, or similar productivity platforms • Background in operations, project coordination, or executive support • Experience working in a fast-paced startup environment where scope and priorities evolve quickly

🏖️ Benefits

• Paid in USD bi-monthly (every 15th and 30th) • Paid Time Off in accordance with company policy • Observance of Holidays per company guidelines • 100% remote setup • Availability during US business hours • High-variety role with real operational ownership and direct access to leadership • Stable role with real variety inside a growing AI technology company