Contract Administrator

🔥 4 minutes ago

🌐 Philippines, Kenya – Remote

🇵🇭 Philippines – Remote 🇰🇪 Kenya – Remote

💵 $6 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

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Remote Raven

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel.

📋 Description

• Oversee contracts with general contractors and vendors throughout the contract lifecycle • Track contracts through review and signature, following up to ensure timely completion • Maintain organized records of contract progress and open items • Serve as the primary contact for contract and compliance inquiries • Monitor and track general contractor change orders across active projects • Follow up on pending change orders to prevent project delays or cost exposure • Manage OCIP and CCIP insurance program processes • Coordinate subcontractor enrollment, track progress, and resolve pending items • Communicate with insurance teams and external parties to complete compliance documentation • Assist the project accountant with contract, insurance, and compliance tasks • Coordinate accurate project setup in the accounting system • Communicate with leadership, clients, legal counsel, and insurance teams • Participate in Microsoft Teams calls and negotiation meetings • Gather outstanding information, resolve open issues, and align stakeholders on next steps • Maintain accurate, organized, and audit-ready records of contracts, change orders, and compliance documentation • Identify and resolve documentation gaps and discrepancies

🎯 Requirements

• 3 or more years of experience in contract administration, project coordination, or a closely related role • Strong contract, compliance-document, and change-order discrepancy identification and resolution skills • Excellent written and verbal communication skills • Highly organized, proactive approach to follow-up, tracking, and deadline management • Ability to manage multiple contracts, tasks, and deadlines simultaneously • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams • Proficiency in Adobe products, including Adobe Acrobat • Ability to work independently and take ownership while collaborating with the broader team • Must demonstrate strong attention to detail through a hiring-process skills assessment • Construction industry experience preferred • Familiarity with OCIP and CCIP processes and insurance compliance preferred • Experience with CMiC or comparable construction accounting and project management software preferred • Proficiency with DocuSign or comparable e-signature and document workflow platforms preferred • Background managing subcontractor compliance, enrollment, or insurance documentation preferred