Executive Assistant, Marketing Org

🔥 21 hours ago

🇨🇴 Colombia – Remote

💵 $79.9k - $119.9k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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HubSpot

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2006

🤝 B2B

☁️ SaaS

📣 Marketing

B2B • SaaS • Marketing

HubSpot is an AI-powered customer platform that combines marketing, sales, and customer service software into one integrated suite. With over 238,000 customers in 135 countries, HubSpot offers tools for marketing automation, sales management, customer service, content marketing, operations, and B2B commerce. With products like Marketing Hub, Sales Hub, Service Hub, and Content Hub, HubSpot enables businesses to generate leads, close deals, and provide excellent customer support, all while using AI to enhance operations and insights. The platform is designed to unify teams and customer data, supporting both small startups and large enterprises in their growth journey.

📋 Description

• Provide high-touch, proactive support to 3–4+ Marketing Vice Presidents • Manage complex, high-volume executive calendars, travel, and meeting requests • Prioritize requests, resolve scheduling conflicts, protect executive focus time, and prepare leaders for high-impact engagements • Partner with the Chief of Staff to the CMO and two Marketing Executive Assistants on executive coverage and team priorities • Coordinate coverage, share best practices, and ensure continuity during absences or high-volume periods • Plan and execute All Team meetings, AMAs, leadership meetings, planning sessions, and team offsites • Own agendas, coordinate logistics, manage speakers, collect content, and support run-of-show activities • Process expense reports and manage purchase orders • Support administrative workflows accurately and promptly • Handle sensitive information, executive communications, and high-priority requests with discretion • Improve administrative processes, team communications, meeting rhythms, and operating practices • Represent Marketing leadership to employees, customers, partners, and external contacts

🎯 Requirements

• 3+ years of progressive Executive Assistant, senior administrative support, or equivalent coordination experience • Direct support experience for VP, SVP, or C-suite-level leaders in a fast-paced, high-growth, or complex organization • Fluency in English • Ability to work 9:00 AM–5:00 PM EST / US Eastern Coast working hours • Flexibility to support occasional needs outside core business hours • Experience supporting multiple senior leaders simultaneously, ideally 3–4+ VP-level executives • Experience managing multiple time zones, competing priorities, complex calendars, travel, and high-stakes meetings • Experience with executive meeting preparation and stakeholder coordination • Ability to act as a trusted partner and strategic gatekeeper • Experience working collaboratively within an Executive Assistant team • Experience coordinating leadership meetings, All Team meetings, offsites, customer events, and high-visibility virtual, hybrid, and in-person programs • Experience handling confidential organizational, people, financial, and business information • Experience processing expenses, purchase orders, invoices, vendor payments, and administrative financial workflows • Exceptional written and verbal communication skills • Ability to work independently with minimal direction • Comfort with ambiguity and shifting priorities • Proficiency in Google Workspace • Comfort learning and navigating evolving AI tools and technologies • Commitment to a collaborative, inclusive, and people-first employee experience

🏖️ Benefits

• Flexible work arrangements, including Remote or Office work • Accommodation support for travel limitations or other reasons • In-person team and company events as applicable • AI-assisted candidate screening with human hiring decisions • Global, award-winning company culture • Employee connections with teams and peers