AI Operations and Executive Assistant

🔥 3 minutes ago

🇵🇭 Philippines – Remote

💵 $2k - $2.3k / month

⏳ Contract/Temporary

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Manage inboxes, calendars, meeting scheduling, and travel arrangements • Coordinate day-to-day operational and administrative tasks for the Founder • Follow up with clients, partners, and stakeholders professionally and promptly • Prepare documents, reports, research, and business updates • Support workflow improvements and process documentation • Set up, maintain, and support automations across Kick, Kit, Slack, Teachable, Notion, Spiffy, and similar platforms • Set up and maintain simple automations using ChatGPT, Claude, Zapier, n8n, Make, or similar platforms • Use AI tools in daily operations • Review, verify, and quality-check AI-generated outputs before sharing or using them • Identify opportunities to improve efficiency and solve operational challenges • Support the wider team with ad hoc projects and business initiatives • Align with EST hours for four hours of overlap Monday to Friday while retaining contractor scheduling flexibility • Help keep the business running smoothly through administration, stakeholder coordination, and operational support

🎯 Requirements

• Philippines-based candidate • Minimum 2 years of experience in an Executive Assistant, Executive Operations, Operations Coordinator, or similar role • Previous experience working remotely, ideally within a startup or small team environment • Experience managing a Founder or Executive’s inbox • Excellent written and verbal communication skills • Strong organizational skills with exceptional attention to detail • Fast and confident with technology, digital tools, and online platforms • Proficient with Google Workspace, Zoom, Slack, and similar collaboration tools • Comfortable managing calendars, sending calendar invitations, and coordinating meetings with Zoom links • Demonstrated hands-on use of AI tools as part of daily work, with ability to review and validate outputs before sharing or implementing them • Demonstrated curiosity and interest in AI tools and workflow automation • Exposure to ChatGPT, Claude, Zapier, n8n, Make, Projects, CoWork, or similar platforms highly regarded • Exposure to Kick, Kit, Teachable, Notion, Spiffy, Projects, CoWork, or similar platforms • Self-motivated, proactive, resourceful, and comfortable working in a fast-changing environment • Must disclose any existing ongoing roles or client work • Must reflect this engagement on LinkedIn as “Independent Contractor”

🏖️ Benefits

• Paid vacation after an initial trial period • Benefits budget after an initial trial period • Remote work from home • Flexible work hours • Freedom to work from anywhere • Long-term career growth opportunity • Training and collaboration with global colleagues • Knowledge-sharing opportunities • Exposure to globally respected thought leaders and feminists involved in programming