Executive Assistant, Bookkeeping Coordinator

🔥 5 minutes ago

🇵🇭 Philippines – Remote

💵 $1.8k - $2.5k / month

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Manage day-to-day bookkeeping and maintain accurate financial records in Xero • Process supplier bills, accounts payable, customer invoicing, accounts receivable, and outstanding-account follow-up • Complete bank, credit-card, and supplier-statement reconciliations • Prepare supplier payment runs for management approval • Maintain the chart of accounts and apply correct GST treatment • Process employee expense reimbursements and maintain supporting financial documentation • Assist with month-end and financial reporting • Process weekly payroll from employee timesheets, including overtime, allowances, bonuses, commissions, leave, and other adjustments • Respond to employee payroll and payslip queries • Complete STP reporting, superannuation, and LeavePlus reporting and administration • Maintain employee payroll records, pay rates, leave balances, and payroll settings in Xero • Assist with employee onboarding and termination payroll administration • Interpret and apply relevant provisions of the Electrical, Electronic and Communications Contracting Award [MA000025], escalating matters requiring further advice • Maintain accounting and operational information in ServiceTitan • Review ServiceTitan accounting reports and journals and reconcile information to Xero • Maintain the ServiceTitan price book, including services, materials, warranties, pricing, and images • Liaise with technicians, management, wholesalers, and suppliers regarding incomplete information, invoices, credits, statements, and purchase orders • Investigate and resolve discrepancies between ServiceTitan and Xero • Maintain organised electronic records and provide proactive updates to management • Progressively take ownership of day-to-day bookkeeping, payroll, accounts, and associated administrative functions after handover and training

🎯 Requirements

• Proven experience in bookkeeping or accounting, with strong working knowledge of Xero • Recent hands-on experience with Australian accounting practices, including GST, superannuation, payroll, and EOFY processes • Strong Microsoft Excel skills • Comfortable learning ServiceTitan or similar field service management software; previous experience is an advantage but not essential • Excellent written and verbal English communication skills • Available to overlap with Australian business hours (Bendigo, Victoria) for regular meetings and collaboration • Highly organised, detail-oriented, and trustworthy, with the ability to work independently and manage confidential financial information • Proactive, able to take ownership, identify discrepancies, investigate issues, ask questions, communicate clearly, manage recurring tasks independently, and recognise when escalation is required • Willing to disclose existing ongoing roles or client work • Willing to reflect the engagement on LinkedIn as “Independent Contractor”

🏖️ Benefits

• 100% remote work from home • Flexible time management as an independent contractor, while aligning with Australian business hours • Future growth opportunities with expanded finance and administration responsibilities • Potential opportunity to support recruitment and Health & Safety/WHS administration as the business grows