Virtual Assistant – Construction

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 A$1.5k - A$2k / month

⏳ Contract/Temporary

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Provide comprehensive administrative and operational support to the Director and Office Manager • Manage and prioritise the Director’s email inbox, including triage, categorisation, priority flagging, and drafting routine replies • Update HubSpot CRM, log client interactions, and generate weekly reports and dashboards • Process Fireflies/Fathom meeting transcripts into action items, distribute them, and track follow-ups • Convert voice notes and Loom recordings into written SOPs • Schedule Instagram posts, manage the content calendar, and respond to comments and direct messages • Post SEEK job ads, screen applications, and prepare shortlist summaries • Conduct competitor research and support tender formatting, proposal preparation, and presentations • Manage calendars and coordinate meetings with clients and subcontractors • Compile and compare monthly fuel-card and petrol-usage statements • Source vehicle insurance and servicing quotes and prepare quarterly cost comparisons • Chase and reconcile site-staff timesheets and liaise with the external bookkeeper for payroll processing • Track training and compliance expiry dates, book refresher courses, and send staff reminders • Perform data entry, filing, digital archiving, stationery and office-supply research, and general administrative tasks

🎯 Requirements

• 2+ years in a Virtual Assistant, Executive Assistant, or administrative support role, preferably supporting a small business owner or director • Excellent written and spoken English • Availability during AEST business hours (8:00 AM–5:00 PM Monday–Friday) • Proactive problem-solving and initiative • Strong attention to detail • Working experience with Microsoft 365 (Outlook, Excel, Word, Teams, SharePoint) • Working experience with HubSpot CRM • Basic familiarity with Xero or MYOB • Experience with Australian businesses or clients • Ability to work with dedicated focus during business hours and not juggle multiple other clients • Disclosure of existing ongoing roles or client work • LinkedIn profile must reflect the engagement as “Independent Contractor”

🏖️ Benefits

• 100% remote work • Work from home • Direct engagement with the client as an independent contractor • AU business-hours schedule (8 AM–5 PM AEST, Monday to Friday)