Commercial Real Estate Transaction Coordinator – Executive Assistant

🔥 1 hour ago

🇿🇦 South Africa – Remote

💵 $2k - $3k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Drive commercial real estate acquisitions, dispositions, and refinancings end-to-end • Maintain active deal trackers and capture critical milestones • Execute broker and seller outreach • Route inbound leads • Centralize new entities, policies, and contracts • Own and triage CEO and COO executive inboxes • Prioritize urgent matters and manage complex executive calendars • Resolve scheduling conflicts and protect executive deep-work time • Provide limited personal administrative support as requested • Track earnest money deposits, wires, invoices, and debt service payments • Follow verification protocols for wires, account setups, and financial approvals • Liaise with accounting and bookkeeping teams • Log, assign, and track operational tasks to completion in the project management system • Use Claude, ChatGPT, and other AI tools to draft correspondence, summarize deal threads, extract action items, and streamline documentation • Serve as the operational backbone and high-trust right hand to the CEO and COO

🎯 Requirements

• Proven experience coordinating end-to-end commercial real estate transactions • Direct interface experience with lenders, title companies, brokers, and insurers • Solid background supporting C-suite executives in high-growth, fast-paced environments • Deep familiarity with Google Workspace, modern CRMs, e-signature tools, and task management software • Active usage of AI productivity tools is strongly preferred • High attention to detail with payment safeguards, wire verifications, and sensitive transactional documents • Excellent written and verbal English communication • C1 English level required • Ability to work Monday to Friday, 9am to 6pm Pacific Time • Flexibility required to work with an Executive based in Hawaii Time • 100% dedicated exclusively to this role; dual employment is not permitted • Ability to submit a resume and audio recording in English • Mandatory Loom video application and internet speed test screenshot • Autonomy, proactive ownership, independent problem-solving, and ability to remain calm under pressure are preferred

🏖️ Benefits

• Remote work • Full-time dedicated role • Monday to Friday schedule • AI and modern productivity tools • Exclusive Facebook community for LATAM candidates with remote opportunity updates

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