Executive Assistant

🔥 2 hours ago

🌐 South Africa, Philippines – Remote

🇿🇦 South Africa – Remote 🇵🇭 Philippines – Remote

💵 $12 - $18 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Support the Owner/Creative across fine art, commercial design, and nonprofit/civic projects • Manage business development and relationship stewardship across collectors, clients, donors, patrons, vendors, and collaborators • Onboard new contacts through intro decks, thank-you notes, tagging, system entry, and structured follow-up cadences • Identify business opportunities, research prospective partners, and re-engage cold contacts using monday.com workflows • Update graphics, presentations, pitch decks, and promotional materials; coordinate, format, draft, and submit proposals • Own the owner's inbox by organizing messages, drafting and sending responses, flagging priorities, and eliminating bottlenecks • Maintain communication templates and relationship data, history tracking, and follow-up reminders in monday.com • Lead daily check-ins to confirm priorities, deadlines, and relationship touchpoints • Research meetings and assemble presentations and background briefs • Track meeting action items in monday.com and own next steps • Maintain calendar awareness and coordinate meeting preparation with existing administrative support • Provide minimal professional-adjacent personal administrative assistance as needed

🎯 Requirements

• Minimum of 5+ years of professional experience in an executive support, account management, or business operations role • Background in sales, client relations, or business development with a proven ability to open, navigate, and close arrangements or conversations effectively • Highly proactive, forward-thinking problem solver who takes ownership of open loops from start to finish • Solid understanding of US politics and current events • Genuine interest in the arts, design, and civic/nonprofit initiatives • Exceptional written and verbal English communication skills • Proficient or highly comfortable with monday.com, including automations, contact tracking, and workflow setups • Comfortable with Slack and email • Basic familiarity with Canva and Adobe Creative Suite • Proficient with Google Workspace and Microsoft Office • Comfortable using ChatGPT and similar AI tools • Must submit a publicly accessible 30–90 second Loom video in English with face and video clearly visible • Must upload an internet speed test screenshot • Must provide expected compensation and earliest availability to start

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