Administrative Assistant

🔥 12 hours ago

🇵🇭 Philippines – Remote

⏳ Contract/Temporary

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Inviso

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2004

💼 Consulting

📣 Marketing

☁️ SaaS

Consulting • Marketing • SaaS

Inviso is a Microsoft Cloud Solution Provider (CSP) that specializes in transformative technology solutions tailored for an AI-driven world. With over 20 years of experience as a proven Microsoft partner, Inviso offers a range of services including data analytics, business process automation, cybersecurity, and data governance. Their mission is to help organizations optimize their use of Microsoft technologies to enhance productivity and secure their operations. Inviso leverages advanced AI technologies and provides expert guidance to drive meaningful organizational transformation, ensuring that clients can thrive in a secure, modern work environment.

📋 Description

• Partner closely with the Creative Director to manage priorities, schedules, and team coordination • Coordinate meetings, calendars, agendas, and follow-up actions • Track tasks, deadlines, approvals, and project milestones • Maintain project trackers, documentation, and shared resources • Follow up with stakeholders to gather creative assets, feedback, approvals, and status updates • Help ensure designers, writers, and creative contributors have everything they need to complete their work successfully • Identify risks, bottlenecks, or missing information before they impact project delivery • Support onboarding activities and day-to-day operations for the creative team • Serve as the operational backbone that helps transform creative ideas into well-executed outcomes

🎯 Requirements

• 2+ years of experience in administrative support, project coordination, operations coordination, executive support, or a similar role • Experience supporting marketing, creative, agency, design, or production teams • Exceptional organizational skills and strong attention to detail • Excellent verbal and written English communication skills (C2) • Ability to manage multiple priorities in a dynamic environment • Strong sense of accountability, ownership, and follow-through • Confidence communicating and following up with team members at all levels • Proficiency with Microsoft Teams, Outlook, Word, Excel, and PowerPoint • Experience with Asana or similar project management tools is a plus • Degree in Marketing, Graphic Design or Communications is helpful

🏖️ Benefits

• Paid annual leave • Service incentive leave • Private medical insurance • 13th month bonus • Rewarding referral bonus program • Annual education reimbursement program • Fully remote opportunity • Opportunity to support a global creative and marketing organization • Collaborative and fast-moving team culture • Exposure to a variety of creative, marketing, and client-facing initiatives • Potential path to a full-time position following the initial contract period