Administrative Assistant

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Manila Recruitment

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2010

🎯 Recruiter

🏢 Enterprise

Recruitment • Enterprise

Manila Recruitment is a leading recruitment agency based in the Philippines, specializing in innovative talent sourcing and headhunting services. The agency provides a wide range of recruitment solutions including executive search, IT recruitment, offshore staffing solutions, remote staffing, and more. With a focus on understanding clients' strategic business objectives, Manila Recruitment offers tailored recruitment strategies for multinationals, corporations, and start-ups entering the Filipino market. The firm prides itself on a process-driven approach, offering comprehensive candidate guarantees and a database of over 250,000 candidates. Certified headhunters at Manila Recruitment are dedicated to passive candidate sourcing, ensuring quality hires that align with company culture and requirements.

📋 Description

• Answer incoming phone calls, transfer calls to the appropriate team members, and take accurate messages when required • Manage the practice inbox, including triaging emails, filing correspondence, and escalating urgent matters • Assist in managing partner inboxes, calendars, and phone communications • Upload and download documents from client portals and internal systems • Coordinate the distribution of client documents for electronic signature • Update and maintain accurate client information within the practice management system • Perform data entry and maintain organized and accurate records • Provide administrative support to the accounting team as required • Follow established internal procedures, workflows, and checklists to ensure compliance and consistency • Support the Practice Manager with workflow coordination and job tracking activities • Monitor Ignition notifications and promptly alert the Practice Manager of required actions or updates

🎯 Requirements

• Minimum of 2 years of experience in an Administrative Assistant or similar administrative support role • Experience using accounting software such as Xero or similar accounting systems • Strong working knowledge of Microsoft Office applications, particularly Outlook, Word, and Excel • Excellent verbal communication skills and a professional telephone manner, with the ability to confidently handle incoming client calls • Strong administrative and organisational skills, with the ability to manage multiple tasks and priorities effectively • Quick learner with the ability to adapt to new software, systems, and processes • High level of attention to detail and accuracy when managing client information and administrative tasks • Ability to work independently, take initiative, and proactively resolve issues • Reliable, accountable, and committed to delivering high-quality work • Ability to follow established procedures while remaining flexible and adaptable to changing business needs • Professional and reliable • Positive attitude and strong work ethic • Trustworthy and able to maintain confidentiality • Excellent time management and organisational skills • Experience working with Australian accounting firms or professional services organisations • Experience using accounting practice management software such as XPM, FYI, BGL, CAS360, or similar platforms