Admin Assistant – Accounting Firm

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WizeTalent

WebsiteLinkedInAll Job Openings

11 - 50 employees

🎯 Recruiter

🤝 B2B

Recruitment • B2B

WizeTalent is a world-class hiring service that helps accounting and bookkeeping firms source, recruit and onboard skilled staff to support practice growth. Operating as part of the Wize Mentoring group, it focuses on tailored recruitment solutions and team design (including offshore hires) that enable practice owners to scale, create leadership, and free themselves from day-to-day operations. WizeTalent integrates with Wize’s mentoring, systems and playbooks to deliver practical, B2B-focused hiring outcomes for professional service firms.

📋 Description

• Managing admin and client inboxes with a same-day response mindset • Contact the ATO to arrange payment plans, interest & fee remissions, and lodgement extensions • Complete ASIC works, such as a change of directorship or shareholdings • Complete Company and Trust Set Ups • Answering phones and providing a warm, professional first point of contact • Handling client queries, scheduling, and correspondence with care and efficiency • Assisting with client proposals, engagement letters, invoices, tax returns, and financial statements, ensuring accuracy and compliance • Coordinating tax lodgements, including returns and BAS submissions • Maintaining secure and organised digital filing systems • Following up on overdue debtor accounts via email • Supporting the Practice Manager with ad hoc personal assistant duties • Calendar Scheduling & attending meetings • Contributing to continuous improvement in office policies and procedures

🎯 Requirements

• Minimum of 2 years of administrative experience, preferably in an accounting firm • Strong verbal and written communication abilities • Exceptional organisational skills and the ability to manage competing deadlines • A self-starter who thrives working independently, but also loves being part of a team • Detail-oriented and committed to getting it right the first time • Genuinely cares about delivering great outcomes for clients and teamwork • Proactive mindset. Always looking for ways to improve and add value • Familiarity with Xero and Xero Practice Manager (XPM), Microsoft Office, especially Word and Excel, Suitefiles, ATOmate, Annature (optional training provided)

🏖️ Benefits

• 100% Work From Home • Permanent work-from-home set-up • Equipment supplied • Collaborative and supportive team • Work-Life Balance: Monday to Friday, 8:30 am to 5:00 pm PH time