Executive Assistant

Job not on LinkedIn

🔥 36 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Manila Recruitment

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Manila Recruitment is a leading recruitment agency based in the Philippines, specializing in innovative talent sourcing and headhunting services. The agency provides a wide range of recruitment solutions including executive search, IT recruitment, offshore staffing solutions, remote staffing, and more. With a focus on understanding clients' strategic business objectives, Manila Recruitment offers tailored recruitment strategies for multinationals, corporations, and start-ups entering the Filipino market. The firm prides itself on a process-driven approach, offering comprehensive candidate guarantees and a database of over 250,000 candidates. Certified headhunters at Manila Recruitment are dedicated to passive candidate sourcing, ensuring quality hires that align with company culture and requirements.

📋 Description

• Provide proactive support to the President across business, personal, and operational priorities • Organize tasks, decisions, commitments, and follow-ups • Manage email capture and task-tracking systems • Maintain project trackers and visibility into progress, pending actions, and blockers • Monitor AI-generated meeting notes and track action items • Conduct rule-based follow-ups with internal and external stakeholders, including the President • Support hiring-pipeline administration, coordination, tracking, and follow-ups • Coordinate recurring household services and contractors • Assist with vacation, house-sitting, and personal planning • Develop and maintain a structured household operating system • Own projects and new responsibilities as they arise • Research, organize, coordinate, and execute new initiatives • Identify gaps and blockers and take appropriate next steps • Use AI and technology to improve workflows, research, documentation, and execution • Learn and adapt to internal systems, project-management tools, and AI-enabled workflows • Maintain clear written communication and timely updates in an asynchronous environment • Exercise judgment and discretion with business and personal information • Gradually assume greater autonomy and decision-making authority

🎯 Requirements

• Previous Executive Assistant experience is highly preferred; relevant experience in administration, operations, e-commerce, logistics, project coordination, BPO, or other fast-paced environments is welcome • Strong written English communication skills and ability to communicate clearly and professionally • Highly organized with strong attention to detail and excellent follow-through • Comfortable working with ambiguity, changing priorities, and evolving responsibilities • Proactive and resourceful; able to work independently without step-by-step instructions • Curious and willing to learn new processes, systems, and tasks • Comfortable taking on responsibilities outside previous experience and asking thoughtful questions • Ability to manage multiple priorities, track deadlines, and coordinate with different stakeholders • Comfortable using AI in regular workflows, beyond occasional questions or basic prompts • Comfortable in a primarily asynchronous, high-trust environment with limited day-to-day supervision • Strong judgment, discretion, ownership, and accountability • Willing and comfortable supporting business and household/personal responsibilities in a full-time role • Able to work with a minimum of 3–4 hours of daily overlap with US Eastern Time • No specific educational attainment is required; a college degree is a plus but not a hard requirement • US work experience is preferred but not required • Household management experience is not required; willingness and openness to household-related coordination are essential • No specific AI, project management, or software experience is required; training will be provided and ability to learn new tools is more important