Executive Assistant

Job not on LinkedIn

🔥 3 hours ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 24%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Nexplay Consulting Inc.

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2012

💼 Consulting

📦 Logistics

🏥 Healthcare

Consulting • Logistics • Healthcare

Nexplay Consulting Inc. is Technology Management At Nexplay Consulting Inc. , we specialize in seamless technology management tailored for the hospitality industry. From IT infrastructure to innovative solutions, we ensure your business runs smoothly, letting you focus on delivering exceptional guest experiences. Bespoke Solutions Experience the difference of white-glove IT support with Nexplay. Our bespoke solutions are meticulously tailored to meet your unique needs, delivering personalized service that exceeds expectations and elevates your operations. Leaders in Hospitality As industry leaders in hospitality technology, Nexplay combines decades of expertise with innovative technology solutions to empower hotels and restaurants. We ensure your operations run seamlessly, so you can focus on creating unforgettable guest experiences. We handle all things technology: new property openings, maintenance & support, IT infrastructure, and technology buildouts for hotels and restaurants.

📋 Description

• Support 2–3 C-Level Executives as a trusted operational partner • Manage executive inboxes and maintain Inbox Zero whenever possible • Prioritize, organize, and draft email responses on behalf of executives • Coordinate calendars, meetings, and scheduling across multiple time zones • Prepare meeting agendas, supporting materials, and pre-meeting briefings • Take meeting notes and provide concise action-item summaries • Track follow-ups, commitments, and deadlines • Manage executive contacts and professional relationships • Organize digital files, documents, and records • Coordinate domestic and international travel arrangements • Book flights, hotels, ground transportation, and reservations • Create detailed travel itineraries • Manage expense tracking and reimbursement submissions • Conduct research and prepare reports, presentations, and documentation • Assist with CRM updates and sales pipeline management • Coordinate vendor sourcing, negotiations, and vendor communications • Support invoicing, collections, and accounts receivable follow-ups • Assist with recruiting activities, including candidate sourcing, interview scheduling, and applicant communications • Coordinate onboarding processes for new hires • Develop and maintain Standard Operating Procedures (SOPs) • Track projects, deadlines, and deliverables across multiple stakeholders • Coordinate communications between departments and external partners • Monitor action items and ensure timely completion • Draft professional correspondence and executive communications • Utilize AI tools for proofreading, editing, and content enhancement • Assist with social media scheduling and content coordination • Support podcast production logistics and content workflows • Assist with investor updates, executive presentations, and board meeting preparation • Configure and manage basic Microsoft Copilot workflows • Implement AI-assisted productivity solutions for email management, document creation, meeting preparation, and task tracking • Identify opportunities to improve executive workflows through automation and AI tools

🎯 Requirements

• Bachelor's Degree preferred but not required • Minimum 3+ years of Executive Assistant, Operations Coordinator, Chief of Staff, Administrative Manager, or similar experience supporting senior leadership • Strong written and verbal English communication skills • Exceptional organizational and time management abilities • Advanced proficiency with Microsoft 365, Outlook, Teams, Word, Excel, PowerPoint, and SharePoint • Experience managing executive calendars and inboxes • Experience coordinating domestic and international travel • Ability to handle confidential information with discretion and professionalism • Comfort using AI-powered productivity tools and independently learning emerging technologies • Preferred experience with Microsoft Copilot, ChatGPT, AI-powered note-taking tools, workflow automation platforms, calendaring and scheduling tools, and CRM systems • Strong understanding of configuring and utilizing Microsoft Copilot for mailbox management, scheduling, drafting communications, meeting preparation, and administrative workflows highly preferred • Experience supporting multiple executives simultaneously preferred • Experience working with U.S.-based companies preferred • Experience in technology, managed services, consulting, hospitality, or professional services industries preferred • Familiarity with Monday.com, ClickUp, Asana, Trello, or Microsoft Planner preferred • Experience with Salesforce, HubSpot, ConnectWise, or Microsoft Dynamics preferred • Ability to work U.S. business hours when required • Highly proactive and self-directed • Excellent judgment and decision-making abilities • Strong attention to detail • Ability to anticipate executive needs before being asked • Comfortable managing competing priorities • Able to communicate confidently with executives, clients, vendors, and partners • Tech-savvy and excited about leveraging AI to improve efficiency • Resourceful, dependable, and solutions-oriented

🏖️ Benefits

• 100% remote position • Dedicated home office workspace requirement • Reliable high-speed internet connection • Backup internet solution preferred • Quality headset and webcam