Executive Assistant

🔥 46 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Aux

WebsiteLinkedInAll Job Openings

51 - 200 employees

👥 HR Tech

🤝 B2B

🎯 Recruiter

HR Tech • B2B • Recruitment

Aux is a company that specializes in pairing A+ talent with business leaders and promising startups worldwide. They provide a full-time work-from-home setup that includes full employment benefits, enabling productive work in a comfortable environment.

📋 Description

• Provide day-to-day administrative and operational support to senior executives. • Manage complex calendars, schedules, appointments, and competing priorities. • Coordinate meetings, calls, and virtual appointments across multiple time zones, including Zoom meetings. • Review calendars, highlight key meetings, and proactively flag people, companies, or priorities requiring preparation. • Research contacts, companies, meeting participants, preferences, and background information. • Prepare meeting agendas, briefing materials, presentations, and executive documents. • Assist with PowerPoint presentation cleanup, formatting, and basic editing. • Take meeting notes, track action items, and follow up on commitments. • Manage executive correspondence and follow-ups through email, iMessage, and other channels. • Anticipate executive needs and address issues proactively. • Own administrative processes and projects from initiation through completion. • Research information, gather options, make recommendations, and present findings. • Coordinate with internal teams, clients, vendors, and external stakeholders. • Develop and maintain systems, trackers, SOPs, and organizational processes. • Streamline repetitive administrative tasks and improve workflows. • Resolve routine issues independently and escalate matters appropriately. • Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries. • Prepare detailed travel itineraries and support business, personal, and vacation travel planning. • Assist with meeting, event, and off-site logistics. • Handle last-minute changes and troubleshoot logistical issues. • Coordinate travel and logistics approximately 2–3 times per month. • Draft and proofread professional emails, documents, presentations, and correspondence. • Communicate professionally with executives, clients, partners, vendors, and stakeholders. • Manage sensitive information with discretion and confidentiality. • Assist with special projects and executive-level initiatives. • Conduct online research and prepare summaries, reports, or recommendations. • Maintain organized digital files, records, and documentation. • Support expense management, including receipt collection, tracking, and reconciliation through Ramp or similar software. • Support basic reporting and administrative coordination. • Take on responsibilities supporting executive team effectiveness and productivity.

🎯 Requirements

• 3+ years of experience in executive assistance, virtual assistance, administrative support, operations coordination, or a similar role. • Previous experience supporting executives, founders, business owners, directors, or senior leaders is strongly preferred. • Proven experience working as a Virtual Assistant, Executive Assistant, Personal Assistant, Executive Administrative Assistant, or similar high-level administrative professional. • Strong experience managing calendars, schedules, meetings, correspondence, and executive priorities. • Excellent written and verbal English communication skills. • Strong proficiency with common productivity and collaboration tools such as Google Workspace, Microsoft Office, Zoom, Slack, iMessage, project management platforms, and similar tools. • Comfortable working with international teams and across different time zones. • Comfortable coordinating domestic and international travel and adapting to changing priorities throughout the day. • Experience with project management or operations coordination. • Experience creating SOPs, workflows, systems, and process documentation. • Experience coordinating travel, events, or complex business logistics. • Comfortable researching unfamiliar topics, companies, and individuals and figuring out solutions independently. • Experience supporting C-suite executives, founders, entrepreneurs, or senior leadership. • Experience working with international clients or companies. • Experience supporting executives based in the US or other international markets. • Experience managing multiple executives or stakeholders simultaneously. • Familiarity with Asana, ClickUp, Monday.com, Notion, Airtable, HubSpot, Ramp, or similar platforms. • Experience with presentation preparation and PowerPoint formatting/editing.

🏖️ Benefits

• Food Allowance • Government Benefits • 13th Month pay • Work Equipment • Night Differential if applicable (10% of hourly rate) • 20 Leaves (after 6 months) • Holiday pay (200% on Regular holidays; 130% on Special holidays) • Overtime pay (max of 10.25 hrs/day) • Referral bonus (P10,000 if referral passed and stayed with the company for 3 months) • HMO (after 6 months)