Executive Assistant, US Sales Team

🕒 July 28

🇵🇭 Philippines – Remote

💵 ₱45k - ₱55k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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NightOwl Consulting

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📦 Logistics

🏗️ Construction

Consulting • Logistics • Construction

NightOwl Consulting is a global business service (GBS) provider that connects companies with skilled talent in the Philippines to optimize their business processes and dramatically reduce costs. Specializing in team-building for various roles such as pre-construction, AutoCAD drafting, insurance, bookkeeping, and administrative assistance, NightOwl Consulting provides customized offshoring solutions tailored to the specific needs of each client. Through its transparent, cost-effective pricing model, the company prides itself on high client satisfaction and employee retention rates while fostering a supportive and engaging work culture. NightOwl Consulting supports businesses by recruiting, training, and managing dedicated teams for various industry sectors, ensuring enhanced productivity at a significantly reduced cost.

📋 Description

• Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups. • Handle both inbound and outbound calls as needed • Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. (use of Calendly is integrated) • Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization. • Utilize Canva for designing professional and visually appealing presentations, marketing materials, and other collateral as needed. This may include graphics such as thank-you notes, birthday cards, etc. • Coordinate a social media calendar to ensure all posts make it to the appropriate medium. • Arrange and coordinate travel plans, accommodations, and itineraries for business-related trips. • Draft and edit correspondence, reports, and other documents on behalf of the executive team. • Prepare meeting agendas, attend meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team. • Assist in managing special projects, ensuring they are completed accurately and on time.

🎯 Requirements

• Proven experience as an Executive Assistant, supporting high-level executives in the mortgage or financial industry. • Exceptional organizational and multitasking abilities. • Proficient in all social media types • Strong attention to detail and a proactive approach to problem-solving. • Ability to handle many tasks in an ever-changing environment • Excellent written and verbal communication skills. • Proficiency in Microsoft Office Suite and other relevant software. • Knowledge of Shape CRM is a plus. • Proficiency in Canva for assistance with marketing flyers is a plus.

🏖️ Benefits

• Above market salary • HMO on Day 1 for principal and two dependents • Government-mandated benefits • Performance-based Incentives • Quarterly Company Events • 1,000 PHP De Minimis • Equipment and software provided