Executive Assistant

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September 7

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Dalal & Mehta LLC

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Legal

Dalal & Mehta LLC is a law firm specializing in immigration services and family law, particularly for clients seeking to navigate the complexities of immigrating to the United States. Based in New Jersey and Pennsylvania, they provide personalized legal advice and support, offering services such as family immigration, employment-based visas, citizenship services, humanitarian relief, and immigration appeals. The firm prides itself on its extensive experience and successful track record in handling diverse and challenging immigration cases. Dalal & Mehta is known for its client-centered approach and commitment to helping individuals and families achieve their American Dream.

2 - 10 employees

Founded 1980

📋 Description

• Manage the CEO’s calendar (personal and professional), including client consultations, legal deadlines, family events, team check-ins, and high-level meetings • Oversee email inbox management: triage messages, draft responses, prioritize communication, and track follow-ups • Prepare and maintain firm-wide legal, HR, and executive documents including onboarding materials, job descriptions, and firm-wide policies, systems, and procedures • Maintain confidential digital files and ensure compliance tracking for attorney licensing, bar memberships, malpractice insurance, vendor payments, and annual firm obligations • Liaise with the bookkeeper for monthly payroll for W-2 and contract team members, invoicing support, and monitoring budget/cash flow • Execute special projects and follow-through tasks assigned by the CEO; compile weekly operational reports (KPIs, staffing, open tasks, cash position) • Coordinate cross-functional priorities with team leads and attorneys; schedule internal strategy sessions and performance check-ins • Lead assigned initiatives or pilots and support tool research and implementation projects • Collaborate with part-time assistants or external vendors and manage vendor subscriptions, renewals, and master records • Plan internal events, gifts, and special announcements; oversee office coordination and facilities/vendor management • Provide basic IT/technology support and manage practice management and document storage tools • Coordinate onboarding and offboarding: set up logins with IT, conduct introductory sessions, and manage task checklists • Manage personal assistant duties for the CEO: personal scheduling, vendor coordination, event planning, errands/purchases, family document organization, and discreet travel/privacy support

🎯 Requirements

• Bachelor’s Degree • 3+ years of proven experience as an Executive Assistant or similar administrative role supporting senior leadership • Experience in a law firm highly regarded • Excellent skills in Excel; ability to create reports, charts, graphs • Excellent project management skills • Ability to influence and make sound judgement decisions • Team player with ability to influence others • Excellent communication skills, especially client-facing and cross-functional collaboration • Highly organized and detail-oriented with strong time management and prioritization skills • High level of confidentiality and discretion • Self-motivated and comfortable working autonomously in a remote setting • Available to work during US business hours | Monday-Friday (8:30 AM – 5:30 PM Eastern time) • Basic bookkeeping • Software proficiency: Microsoft 365; familiarity with Lawmatics, Docketwise, RingCentral, Rippling; practice/case management systems • Must provide your own computer, headset, and high-speed internet

🏖️ Benefits

• Steady pay • Performance bonuses • Fully remote with supportive management • Room to grow in a fast-rising firm • Structured training and clear expectations • No micromanagement • A culture that honors your skills, voice, and language