Executive Assistant

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🕒 May 5

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Assistantly

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

👥 HR Tech

🎯 Recruiter

🏢 Enterprise

HR Tech • Recruitment • Enterprise

Assistantly is a company that specializes in providing top-tier virtual and executive assistants to businesses looking for efficient and cost-effective solutions. The company offers a wide range of services including administration, marketing, operations, finance, and client success, providing a substantial cost saving to clients. Assistantly focuses on easing the hiring, onboarding, managing, and retaining of highly skilled assistants by offering fully-managed and scalable plans with a fixed monthly rate. Their unique selling point is the provision of highly qualified "unicorn" assistants who are trained for efficiency and come with a dedicated success team, ensuring the best possible match for their clients' needs. Trusted by over 500 fast-growing companies worldwide, Assistantly's main goal is to help businesses grow faster and more effectively by managing the complexities of building a team.

📋 Description

• Manage inboxes, calendars, scheduling, and follow-ups for executives • Prepare documents, reports, and meeting notes to support decision-making • Coordinate tasks, timelines, and daily priorities across multiple stakeholders • Support light operations, project management, and reporting activities • Conduct research to inform strategy and executive decisions • Handle personal and administrative support items as needed • Maintain effective communication flow between clients and stakeholders • Operate from established SOPs while identifying and implementing process improvements

🎯 Requirements

• 3+ years of executive assistant or operations experience • Experience working in fast-paced, high-expectation environments • Experience owning and driving projects end-to-end, including timelines, dependencies, and stakeholder coordination • Strong experience with Google Workspace • Proficiency with common project management tools (Asana, ClickUp, Trello, Monday.com, Jira, Notion or similar) • Proficiency with common AI tools (ChatGPT, Claude, Gemini, Perplexity, Grammarly or similar) • Experience managing stakeholders including founders, clients, vendors, internal teams, and C-suite executives • Business-fluent written and verbal English • Based in the Philippines • Available to work during US hours • Quiet home workspace suitable for remote work • Headset and webcam for remote meetings • Backup internet and/or backup power for remote work continuity

🏖️ Benefits

• Competitive pay above market rates • Paid Holidays and PTO • Part-time or Full-time positions tailored to your availability • Performance, Tenure, and Health & Wellness bonuses • Opportunities for professional development within the Assistantly community • Be part of a vibrant and supportive community of professionals