Executive Assistant

Job not on LinkedIn

🕒 April 22

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Outsourced Staff

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

☁️ SaaS

👥 HR Tech

B2B • SaaS • HR Tech

Outsourced Staff is a company that specializes in providing high-caliber remote teams for various roles including software development, IT support, digital marketing, and customer service. With over 25 years of experience, they focus on matching businesses with exceptional talent to aid in their growth, ensuring candidates are thoroughly screened for skills and cultural fit. The company offers a wide range of outsourced solutions, including virtual assistance, software development, and customer support, promoting efficiency and productivity for their clients.

📋 Description

• Manage the GM’s calendar, schedule meetings, and coordinate appointments. • Arrange travel plans, itineraries, and accommodations. • Organize and maintain files, documents, and reports. • Track timelines, tasks, and deliverables using Monday.com. • Assist with coordinating environmental research projects and meeting deadlines. • Monitor progress and provide regular updates to the GM. • Draft, proofread, and edit emails, reports, and presentations. • Manage communications, ensuring timely responses and follow-ups. • Prepare meeting agendas and record accurate minutes. • Conduct research to support environmental initiatives. • Compile data for reports, presentations, and publications. • Update databases with relevant information. • Prioritize and manage the GM’s tasks effectively, ensuring nothing falls through the cracks. • Set reminders for important deadlines, meetings, and events. • Review scientific and technical documents for accuracy, grammar, and formatting. • Ensure consistency and quality in all written communications and publications. • Assist with the preparation of grant applications, proposals, and environmental assessments. • Coordinate with internal teams and external stakeholders as needed. • Handle other administrative or operational tasks to support the GM effectively.

🎯 Requirements

• 3 years or more proven experience as a Virtual, Executive, or Personal Assistant. • Proficient in emerging technologies (e.g., AI tools, cloud services, VoIP) and Microsoft Office. • Skilled in word processing, spreadsheets, and online scheduling tools (e.g., Outlook, Google Calendar). • Strong phone, email, and messaging communication skills. • Excellent organizational, time management, and written communication abilities. • Discretion, confidentiality, and professionalism. • Experience with social media management, especially LinkedIn. • Access to a quiet, dedicated workspace. • Experience with Xero is an advantage.

🏖️ Benefits

• Proficient use of Monday.com • Use tools like Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and any other relevant software • Familiarity with environmental software or databases is a plus