Move-In Coordinator

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Join OurAssistants

WebsiteLinkedInAll Job Openings

11 - 50 employees

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Join OurAssistants is a remote staffing and virtual assistant services company that connects businesses with hand-vetted, top 1% remote talent. The company focuses on recruiting, onboarding, and providing ongoing support for Virtual Assistants skilled in areas such as property management, real estate support, legal support, finance, engineering, and construction tech, leveraging AI-driven screening and virtual onboarding to reduce time-to-hire and improve retention. Join OurAssistants serves companies across industries seeking scalable, efficient remote teams to handle administrative, specialized, and operational tasks.

📋 Description

• Coordinate the end-to-end move-in process for approved applicants. • Schedule move-in dates and ensure all requirements are completed before occupancy. • Prepare and review lease agreements and move-in documentation. • Collect required documents, payments, and signatures prior to move-in. • Ensure utility transfer requirements and resident onboarding tasks are completed. • Serve as the primary point of contact for incoming residents throughout the move-in process. • Send welcome emails, move-in instructions, and community information. • Respond promptly to resident questions regarding leases, move-in procedures, and property policies. • Coordinate with maintenance and property managers to ensure units are move-in ready. • Verify completion of inspections, cleaning, repairs, and key preparation. • Report any delays or issues that may affect scheduled move-ins. • Maintain accurate records within the property management system. • Update resident files, lease documents, and move-in checklists. • Generate move-in reports and track upcoming move-ins. • Ensure compliance with company policies and Fair Housing regulations.

🎯 Requirements

• Minimum 2 years of U.S. property management experience. • Experience coordinating move-ins, leasing, or resident onboarding. • Experience using AppFolio, Buildium, Yardi, Rent Manager, Propertyware, or similar property management software. • Strong understanding of lease agreements and move-in procedures. • Excellent customer service and communication skills. • Strong organizational skills with exceptional attention to detail. • Ability to manage multiple move-ins simultaneously while meeting deadlines. • Must be currently residing in the Philippines or Latin America. • Must have a stable internet connection and a remote-ready workstation.

🏖️ Benefits

• Competitive salary based on experience. • Permanent remote work setup. • Professional development and career growth opportunities. • Supportive and collaborative work environment.