Executive Assistant, Finance, Quickbooks

🕒 3 days ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsource Access Careers

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2019

📣 Marketing

⚖️ Legal

📦 Logistics

Marketing • Legal • Logistics

<Outsource Access Careers> Outsource Access Careers is a fully managed outsourcing and virtual services firm that connects U. S. -based clients with remote virtual staff located primarily in the Philippines. The company recruits, vets, trains, and matches virtual assistants and specialists across functions such as social media, admin/executive support, accounting, sales, HR, graphic design, marketing, and legal support, and operates a remote-first model with structured benefits, training, and employee support programs. It emphasizes long-term career growth for remote workers, compliance with local employment benefits, and tailored client staffing solutions.

📋 Description

• Manage a complex, high-volume multi-account inbox, clear backlogs, and implement a rapid-find organizational system • Modernize and professionalize company invoicing through QuickBooks • Audit projects against outstanding orders and eliminate revenue leaks • Lead end-to-end administrative execution of 40+ page government and county RFP bids • Track procurement deadlines and ensure 100% compliance on submissions • Partner with leadership and platform consultants to create standard operating procedures, documentation, and operational infrastructure • Support executive communications and financial workflows

🎯 Requirements

• Confident, forward-thinking, and willing to speak up when identifying more efficient methods • Eagle-eyed attention to detail when dissecting complex legal documents and government contracts • Autonomous, accountable, and able to operate with ownership and discipline • Intermediate to advanced mastery of QuickBooks • Sharp Microsoft Office skills, including Excel, Word, and Outlook • Dropbox organization expertise • Comfort using AI tools such as ChatGPT or Gemini • Dedicated, quiet remote workspace • Reliable PC/laptop setup • Stable high-speed internet connection capable of supporting full-time EST business hours

🏖️ Benefits

• Comprehensive HMO health coverage • Group life insurance • Paid leave credits • Government-mandated benefits • Performance incentives • Overtime pay • Night differential • 13th month pay

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