Outsourced Pro Global
51 - 200 employees
🎯 Recruiter
🤝 B2B
Recruitment • B2B
Outsourced Pro Global is a recruitment and outsourcing firm that connects businesses with the right talent and professionals with the right opportunities across a global network. They focus on building lasting partnerships, delivering tailored outsourced recruitment solutions, and helping companies scale by providing skilled professionals, industry expertise, and a people-first approach. Core values include integrity, growth, collaboration, and innovation, aimed at driving measurable business growth and long-term relationships.
Contract Specialist Administrator
🔥 2 minutes ago
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Outsourced Pro Global
51 - 200 employees
🎯 Recruiter
🤝 B2B
Recruitment • B2B
Outsourced Pro Global is a recruitment and outsourcing firm that connects businesses with the right talent and professionals with the right opportunities across a global network. They focus on building lasting partnerships, delivering tailored outsourced recruitment solutions, and helping companies scale by providing skilled professionals, industry expertise, and a people-first approach. Core values include integrity, growth, collaboration, and innovation, aimed at driving measurable business growth and long-term relationships.
📋 Description
• Monitor and manage the Contract Management Inbox daily, actioning all incoming communications in a timely and professional manner. • Issue Balance Deposit Information (BDIs) via email to members who are awaiting details necessary to complete contract deposit payments. • Follow up with members as required to ensure payments are made within contractual timelines. • Facilitate and verify the signing of contracts by both members and developers. • Accurately record contract signing dates and status updates within HubSpot CRM. • Save executed contracts and related documents to the appropriate HubSpot Drive folders, maintaining version control and compliance standards. • Collect transfer slips and deposit receipts from members and developers. • Ensure all financial documents are correctly named, stored, and logged in the HubSpot system for traceability and audit purposes. • Transpose and update critical contract notations from internal matrices into the HubSpot CRM. • Maintain data integrity and ensure all necessary fields are completed for visibility across internal teams. • Perform general administrative duties to support internal departments, including Member Care, Legal, and Finance. • Provide timely updates to relevant stakeholders on the progress of key contract tasks and identify issues requiring escalation. • Proactively contribute to process improvements and support documentation enhancements where necessary.
🎯 Requirements
• Strong attention to detail is required. • Knowledge of contracts of sale is an advantage. • Proficiency in CRM systems (preferably HubSpot and DocuSign) and file management tools. • Previous experience in contract administration, legal support, or real estate transaction coordination is highly desirable. • Ability to work with the Zoom camera open during shift. • Familiarity with property or investment industry processes is advantageous.
🏖️ Benefits
• 28 days of paid time off per year • HMO coverage • Performance-based annual incentive • Clear path for career growth and development
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