Executive Assistant

🔥 35 minutes ago

🌐 Philippines, Indonesia – Remote

🇵🇭 Philippines – Remote 🇮🇩 Indonesia – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Paired

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

🎯 Recruiter

👥 HR Tech

Consulting • Recruitment • HR Tech

Paired is a strategic talent recruitment company that specializes in connecting businesses with top-tier overseas talent. They streamline the hiring process by recruiting, vetting, and presenting the best candidates for a variety of roles, allowing companies to save significantly on payroll costs. Paired focuses on placing talented individuals in various positions ranging from administrative assistants to executive roles, across diverse fields such as marketing, engineering, and sales. With a commitment to quality and cost-effectiveness, Paired offers a risk-free placement service that guarantees client satisfaction, thereby facilitating global workforce integration for its clients.

📋 Description

• Manage executive calendars, scheduling, appointments, and competing priorities • Manage and organize executive inboxes, prioritize communications, and ensure timely follow-up • Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and schedule changes • Prepare executives for meetings by organizing agendas, materials, relevant information, and follow-up items • Track action items, follow-ups, and commitments • Coordinate meetings and communication across internal teams and external stakeholders across time zones • Support day-to-day administrative and operational coordination • Identify repetitive or manual workflows and recommend process improvements • Use AI tools such as ChatGPT or Claude to improve productivity, research, communication, documentation, and workflows • Build and maintain automations using Zapier, Make, n8n, or native integrations

🎯 Requirements

• 4+ years of experience as an Executive Assistant, Senior Executive Assistant, Executive Coordinator, or similar executive support role • Proven experience supporting senior executives or leadership teams in a fast-paced environment • Strong calendar, inbox, scheduling, meeting coordination, and travel management experience • Demonstrated ability to manage sensitive information, competing priorities, and complex schedules with discretion and attention to detail • Highly proactive and organized, with the ability to anticipate executive needs • Strong written and spoken English • Hands-on experience using AI tools such as ChatGPT, Claude, Gemini, or similar tools in actual work workflows • Hands-on experience with workflow automation tools such as Zapier, Make, n8n, or native integrations • Comfortable identifying opportunities to automate repetitive tasks and improve administrative processes • Able to work independently with minimal supervision and manage priorities effectively in a remote environment • Willingness and ability to work full-time hours with complete overlap with U.S. Pacific Time (PST)

🏖️ Benefits

• Competitive USD compensation based on experience, skill level, and country of residence • Remote flexibility – Work from anywhere while collaborating with a global team • Opportunity to work closely with leadership and take meaningful ownership of business operations and cross-functional initiatives • High-autonomy environment with opportunities to improve processes, systems, and how the business operates