Accounts Payable Specialist, Xero

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Manage the end-to-end accounts payable process, including invoice receipt, coding, approval routing, entry, and payment preparation • Review invoices for accuracy, GST treatment, ABN details, purchase order matching, and compliance with approval policies • Prepare supplier payment runs and reconcile supplier statements • Maintain supplier records and resolve supplier queries • Monitor operating expenditure, staff expenses, corporate card transactions, reimbursements, and petty cash • Support month-end close through accruals, prepayments, expense allocations, reconciliations, and variance analysis • Manage internal payroll processing in Xero and maintain employee payroll records • Prepare and lodge Single Touch Payroll reporting through Xero • Calculate and process PAYG withholding, superannuation, payroll liabilities, and employee entitlements • Reconcile payroll transactions and related general ledger accounts • Respond to payroll queries confidentially • Maintain accurate financial and payroll records in Xero • Assist with finance reporting, expenditure analysis, cash flow planning, and cost centre reporting • Improve AP, expense, and payroll processes, controls, approval workflows, and reporting accuracy • Maintain internal controls over supplier payments, payroll data, employee records, and sensitive financial information • Collaborate with finance, operations, HR, managers, suppliers, and external advisers

🎯 Requirements

• 2–4 years of experience in Accounts Payable, Finance Operations, Accounting, or a similar role • Experience managing end-to-end Accounts Payable processes • Strong understanding of invoices, supplier reconciliations, expenses, payments, and month-end processes • Experience with payroll administration, ideally using Xero • Familiarity with Australian payroll requirements, including STP, PAYG, superannuation, and employee entitlements • Experience with Xero is highly desirable • Strong attention to detail and a high level of accuracy • Highly organised with strong time-management and follow-through skills • Comfortable working with financial data, reconciliations, and reporting • Strong problem-solving skills and a process improvement mindset • Good communication skills and confidence working with internal and external stakeholders • Ability to handle confidential financial and employee information with discretion • Proactive, reliable, and willing to learn and take on additional responsibilities