Executive Assistant, NZ Experience

🔥 21 minutes ago

🇵🇭 Philippines – Remote

💵 ₱75k - ₱100k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Manage the client's inbox through triage, filing, prioritization, and draft replies • Structure the client's calendar through time blocking, meeting coordination, and scheduling discipline • Plan the client's day and week and proactively manage priorities • Capture and progress important tasks, commitments, and follow-ups • Assist with travel, bookings, and general executive administration • Own open items and drive tasks through to completion • Convert meeting and conversation outcomes into actions and chase required internal inputs • Prepare documents, letters, and reports using business data and internal systems • Coordinate recurring one-on-ones and leadership meetings • Prepare agendas, templates, and discussion prompts • Capture meeting outputs, minutes, and action items; track ownership and progress • Produce standardized letters and business documentation • Pull reports from internal systems and prepare usable outputs • Support team coordination, internal documents, project assistance, client reporting, and recurring output formatting • Improve consistency and structure in internal processes • Update website content in Squarespace • Assist with LinkedIn post drafting and scheduling • Prepare proposals, property management agreements, and presentation materials • Use AI tools to improve speed and quality of output where appropriate

🎯 Requirements

• Proven experience as an Executive Assistant, Operations Coordinator, Senior Administrator, or similar • Strong inbox and calendar management capability • Excellent written communication and document preparation skills • Strong follow-up discipline and task management ability • Experience working with senior leaders or founders • High proficiency in Microsoft Outlook, SharePoint, Microsoft 365, Xero, and general business reporting/admin systems • Excellent spoken and written English — the role involves regular verbal communication, voice notes, and real-time interaction with the client • Strong presentation formatting and templating skills — able to produce polished, consistent documents, reports, and slide decks • Preferred: Experience with MyHR and/or property management systems such as OPM • Preferred: Familiarity with Squarespace and LinkedIn • Preferred: Background in a property, facilities, or service-based business • Preferred: Strong AI literacy — comfortable using tools such as ChatGPT to improve workflows

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