Operations and Admin Assistant

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RecruitMyMom

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2012

🤝 B2B

🎯 Recruiter

👥 HR Tech

B2B • Recruitment • HR Tech

RecruitMyMom is a specialist talent agency in South Africa focused on empowering women by providing access to skilled job opportunities. With a commitment to diversity and flexibility, the agency connects professional mothers and independent contractors with employers seeking reliable talent for both full-time and part-time positions across various industries. They offer services including background checks, psychometric testing, and access to a wide range of professions, from virtual assistants to fractional executives.

📋 Description

• Financial Administration: Create and send client invoices. Upload expenses and capture basic transactions (from Stripe, PayPal, SA & UK bank accounts) into Zoho Books to keep accounting records up to date. • Client Onboarding Support: Help onboard new clients: generate contracts using templates on Indy, email clients about required documents, and set up shared Google Drive folders. • Content Formatting & Email Scheduling: Copy, format, and schedule written content into Podia for newsletters and course updates. • Document Formatting & Admin Support: Format client documents, proposals, and project templates to look clean and professional. Pull action points from call notes/transcripts and update task lists. • General Admin & Systems: Keep project boards and folders organized (using Notion and Google Workspace).

🎯 Requirements

• Tech Comfort: Confident working in cloud apps and quick to pick up new tools. • Familiarity with (or willingness to learn) Zoho Books, Notion, Indie, and Podia. • Financial Admin Basics: Experience with invoicing, receipt uploads, and basic bookkeeping admin. • Good Eye for Detail: Great formatting skills and clear written communication. • Self-Motivated & Proactive: Someone who gets things done, asks the right questions, and works well independently. • Reliable Availability: A solid remote setup with consistent weekly capacity.

🏖️ Benefits

• Fully Remote & Flexible: Work from anywhere with flexible hours around your schedule. • Streamlined Workflows: Clear tasks and supportive leadership. • Scalable Hours: Potential to take on more hours as new projects launch.