Team Admin Assistant

🔥 0 minutes ago

🇿🇦 South Africa – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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SAOTA

WebsiteLinkedInAll Job Openings

51 - 200 employees

🏗️ Construction

🏨 Hospitality

🏠 Real Estate

Construction • Hospitality • Real Estate

SAOTA is a leading architectural and design firm based in Cape Town, South Africa. The company specializes in high-end residential and commercial projects, including single and multi-residential developments, hospitality, and mixed-use buildings. Known for its innovative designs and global presence, SAOTA has completed notable projects in key locations such as Los Angeles, Lagos, and Switzerland. The firm’s work is frequently featured in international media and has received numerous awards. With a strong reputation for excellence, SAOTA collaborates with partners such as OKHA and ARRCC to deliver outstanding architectural solutions.

📋 Description

• Schedule and manage meetings, conferences, teleconferences, and travel arrangements for Team Leaders • Follow up on meeting preparation, ensure documentation is ready, and take accurate minutes • Maintain email inboxes, databases, and generic responses • Assist with team timesheets, overtime tracking, and approval processes • Arrange travel and Forex • Order stationery and prepare for client visits and meetings, including lunch and boardroom setup • Book 3D renders, track deadlines and deliverables, and assist with team programme management • Ensure adherence to SAOTA standards and policies • Support maintenance of SACAP records and CPD tracking • Provide ad hoc personal support to Team Leaders when required • Assist other teams and departments as needed

🎯 Requirements

• Minimum 3+ years’ experience in a similar administrative or team support role • Advanced Microsoft Office proficiency, especially Outlook, Word, and Excel • Excellent written and verbal communication skills • Fast and accurate typing and minute-taking skills • Strong attention to detail, organisation, and time management • Ability to multitask under pressure while maintaining discretion and confidentiality • Friendly, professional, and confident when dealing with team members, clients, and external contacts • Ability to work independently, use initiative, and contribute to a team environment • Minimum uncapped 20Mbps (up/down) Internet Connectivity line

🏖️ Benefits

• Professional growth opportunities • Collaborative workplace culture • Uncapped 20Mbps (up/down) minimum Internet Connectivity line